About the role
- Manage end-to-end administrative operations, including office services, records management, correspondence, supplies, meeting facilities, and employee support.
- Oversee facilities management activities, including preventive maintenance, repairs, cleaning, utilities, workspace planning, and office relocations.
- Coordinate domestic and international business travel, including travel bookings, itineraries, travel expense administration, and traveler support.
- Manage visa, work permit, and immigration processes for employees and business travelers in collaboration with external advisors and relevant authorities.
- Source, evaluate, negotiate, and manage vendors for facility, administrative, travel, and professional services.
- Administer vendor contracts, service-level agreements, renewals, compliance documentation, and supplier performance reviews.
- Prepare and manage administrative and facilities budgets, monitor spending, process invoices, and identify cost-control opportunities.
- Ensure compliance with health and safety, fire protection, environmental, security, and workplace regulations.
- Develop and maintain emergency response, evacuation, incident reporting, business continuity, and workplace security procedures.
- Manage building access control, visitor processes, security systems, and coordination with building management and security providers.
- Maintain accurate records for assets, contracts, travel, immigration cases, maintenance activities, and compliance requirements.
- Collaborate with HR, Finance, IT, legal advisors, and business leadership to deliver efficient, compliant, and employee-focused workplace services.