Assistant Manager – Corporate Governance

Key Responsibility Areas :

1. Impact on the Business / Function

• Preparing a comprehensive agenda and other documents for the Board and Committee meetings and shareholders meetings within the prescribed timelines.
  
• Running the process for circulation and approvals of circular resolutions.
  
• Ensuring all requirements as per new Companies Act, IRDAI regulations, SEBI regulations, and ICSI Secretarial Standards.
  
• Ensuring completeness and correctness of minutes and maintaining complete secretarial records.
  
• Handling MCA -21, SEBI, and RBI filings and queries.
  
• Ensuring reporting to the stakeholders within prescribed timelines and handling queries raised by them.
  
• Ensuring compliance with Shareholders’ Agreement and Articles of Association.
  
• Closely monitoring the ethics policies of the Company and ensuring compliance.
  
• Ensuring timely regulatory filings with respect to secretarial matters.
  
• Co-ordinating with the secretarial auditor for the quarterly secretarial audit.
  
• Preparation of minutes, notices, and annual reports.
  
• Co-ordinating for various declarations from directors, including independent directors.
  
• Keeping track of MCA notifications, circulars, amendments, etc.
  
• Running the various compliance and reporting requirements of the ethics policies in place within the Company, including tracking and related training requirements.
  
• Preparation of Shareholding Pattern as per IRDAI & SEBI regulations and uploading the same onto their portals.
  
• Ensuring all the trackers are updated.
  
• Demonstrating a strong ability to multi-task.
  
• Ensuring compliance without any breach in the timelines.
  

2. Customers / Stakeholders

• Liaison with the secretariat of directors for various secretarial requirements, including Board meeting logistics.
  
• Co-ordinating with internal customers for the assimilation of information for shareholder reporting.
  
• Co-ordinating with internal stakeholders for inputs for Board and Committee agendas and minutes.
  

3. Leadership & Teamwork

• Managing and supervising the work done by team members in the department.
  
• Participating in various team events.
  
• Motivating and attending seminars conducted by ICSI and other institutions.
  

4. Operational Effectiveness & Control

• Record management for important documentation – tracking and maintaining.
  
• Following and implementing good governance practices.
  
• Following a process-oriented approach for various documentation and tracking.
  
• Acting as a Central Repository for various registrations and important documents.
  

• Company Secretary (CS) qualification is required.
  

• 3+ years of relevant experience in corporate governance, compliance, and secretarial practices
  
• Company Secretary is Mandatory 
  
• Candidates exp only in Secretarial Governance, Corporate Governance
  
• Someone who has seen and managed IPO and listing process end to end