About the role
Job Description Lead – Fire & Safety (Site Operations) SECTION I: BASIC INFORMATION Job Family: Facility Management Role: Lead – Fire & Safety Reporting To: FM Manager / Cluster FM Head Location: Mumbai (Multiple Sites) SECTION II: ROLE SUMMARY The Lead – Fire & Safety is responsible for ensuring statutory compliance, fire safety, occupational health & safety, and emergency preparedness across assigned sites. The role drives implementation of safety SOPs, audits, risk assessments, permit-to-work systems, contractor safety management, and sustainability initiatives to create a safe and compliant environment for residents, employees, visitors, and contractors. SECTION III: KEY RESPONSIBILITIES / ACCOUNTABILITIES Fire & Safety Management Ensure compliance with fire safety regulations, statutory requirements, and company safety standards. Maintain readiness of firefighting systems, equipment, hydrants, pumps, alarms, and emergency infrastructure. Conduct periodic inspections and preventive audits of fire & safety systems. Physical checks of all fire-fighting systems and ensure rectification of any defect Compliance, Audit & Risk Management Conduct fire and safety audits and track closure of observations. Implement SOPs, safety guidelines, and compliance frameworks across sites. Carry out risk assessments and develop mitigation plans for identified hazards. Monitor compliance with statutory licenses, certifications, and approvals. Check all logbooks/ checklist of firefighting system and sign-off on daily basis Witness PPM/ breakdown maintenance carried out by all inhouse team/ vendors and ensure correct procedure for PPM carried out as recommended by OEM. Ensure submission of Fire Form-B/ Renewal of fire NoC as required Coordinate and facilitate site inspection by Fire department as required. Emergency Preparedness & Response Develop and implement emergency response plans and evacuation procedures. Conduct mock drills, emergency simulations, and awareness programs. Lead incident response, investigation, root cause analysis, and corrective actions. Workmen & Contractor Safety Implement and monitor Permit-to-Work (PTW) systems for high-risk activities. Ensure contractor and workmen compliance with safety regulations and PPE requirements. Conduct toolbox talks, safety inductions, and awareness sessions. Security Integration Coordinate with site security teams on access control, surveillance, visitor management, and emergency protocols. Monitor safety and security risks impacting site operations. Reporting & Continuous Improvement Maintain safety MIS, audit reports, incident reports, and compliance dashboards. Drive closure of audit observations and corrective actions within timelines. Track key safety metrics and recommend improvement initiatives. Sustainability Initiatives Support environmental, sustainability, and resource conservation programs. Promote safe waste handling, energy conservation, and green practices across sites. Drive awareness around ESG and sustainability objectives at site level. SECTION IV: KEY INTERACTIONS Internal Stakeholders FM Manager / Site Head Engineering & Technical Teams Security Team Housekeeping Team Customer Relations Team HSE & Corporate FM Teams External Stakeholders Fire Department & Regulatory Authorities Safety Auditors & Consultants Contractors & Vendors Security Agencies Emergency Response Services SECTION V: KNOWLEDGE & EXPERIENCE Qualification Degree / Diploma in Fire & Safety, Industrial Safety, Environmental Health & Safety, or related discipline. Fire & Safety Certifications preferred. Experience 8–15 years of experience in Fire & Safety, HSE, or Facility Management environments. Experience in residential townships, commercial buildings, mixed-use developments, or large facilities preferred. Key Performance Indicators (KPIs) Fire & Safety Audit Score Closure of Audit Observations Statutory Compliance Adherence Emergency Drill Readiness Score Permit-to-Work Compliance Incident Reduction & Corrective Action Closure Workmen Safety Compliance Sustainability Initiative Implementation Key Competencies Fire Prevention & Protection Systems Safety Audits & Risk Assessment Emergency Response Management Permit-to-Work Management Statutory Compliance Contractor Safety Management Incident Investigation Stakeholder Management Reporting & Analytics Role Level: Site-based leadership role responsible for Fire, Safety, Emergency Preparedness, Contractor Safety, Compliance Monitoring, and Audit Governance for assigned residential/commercial properties.