Associate - Finance & Administration

We are looking for a detail-oriented Associate – Finance & Administration to support financial operations and manage day-to-day administrative activities. The role involves handling invoicing, vendor coordination, inventory management, office administration, travel arrangements, and supporting employee engagement activities.

Key Responsibilities

Finance Support

· Assist in preparing and managing client invoices and tracking payment cycles.

· Support accounts payable and accounts receivable processes.

· Maintain financial records and assist the finance team with budgeting, audits, and financial documentation.

· Facilitate execution of financial documents through e-signature platforms.

· Maintain cash expense and bill records required for statutory audits and submit monthly reports.

· Support day-to-day office administration, facility coordination, and vendor management.

· Maintain vendor contact lists and ensure cost-effective procurement of services.

· Manage inventory and procurement of office supplies and consumables such as stationery, beverages, snacks, and cleaning supplies.

· Coordinate with the IT team to maintain hardware and inventory records.

· Coordinate with internal teams and vendors for maintenance of office equipment and facilities including power supply, ACs, lights, water dispensers, and other utilities.

· Liaise with the building maintenance team to resolve facility-related issues.

· Arrange travel bookings and logistics for approved team travel.

· Support event coordination and employee engagement activities with HR and vendors.

· Assist with employee onboarding/offboarding documentation, banking coordination, and insurance support.

· 0–2 years of experience in Finance, Administration, or Operations.

· Basic understanding of invoicing, accounts payable/receivable, and administrative processes.

· Good communication, coordination, and organizational skills.

· Proficiency in MS Excel, Word, and documentation tools.

· Ability to manage multiple administrative and operational tasks efficiently.