About the role
Position Title: Associate IT Procurement Year of experience: 1 to 5 years Job Location: Mumbai Qualifications: BE/BTech/BSc IT/MCA
Functional Skills
- Strong sourcing and procurement expertise
- Sound knowledge of GST
- Market intelligence (vendors, pricing, industry trends)
- Contract management knowledge:
- Rate types (fixed/basic)
- Termination clauses
- Force majeure
- Milestones & LD clauses
- Rate types (fixed/basic)
- Understanding of:
- Software application procurement
- IT staff augmentation (T&M model)
- Software application procurement
- Experience in D365 Procurement Module
Application development is a critical spend area across NPCI – G, core NPCI, and subsidiaries. The associated RFP processes are complex, time-intensive, and require extensive coordination with internal and external stakeholders. This role supports procurement across multiple application verticals, including:
- Fixed-scope engagements
- IT resource augmentation (T&M engagements)
Due to the complexity of multi-vendor and multi-stakeholder environments, this position is essential to strengthen the team’s procurement operations and ensure timely execution.
Job Responsibilities:
A. Procurement Operations (40%)
- Review and perform due diligence of Procurement Requests (PRs)
- Collaborate with project managers to define scope and engagement terms
- Drive RFPs/enquiries and manage the quotation process
- Conduct pre-bid meetings and preparations
- Validate vendor offers (eligibility, technical compliance)
- Perform commercial evaluations and ensure price bench marking
- Facilitate price discovery via PDC or Reverse Auction (RA)
- Ensure financial approvals and documentation
- Drive pre-PO audit closures
- Coordinate contract finalization with Legal and other departments
- Ensure PO issuance aligned with approved policies and terms
B. Quality Assurance (30%)
- Ensure compliance with IT procurement policies
- Address audit queries (target: zero open audit issues)
- Ensure timely PDC agenda clearances
- Track and report process deviations monthly
C. Turnaround Time (TAT) Management (10%)
- PRs < ₹50 Lakhs: Closure within 20 days
- PRs ₹50 Lakhs – ₹1 Crore: Closure within 30 days
- PRs > ₹1 Crore: Closure within 45 days
D. MIS and Reporting (10%)
- Share weekly pendency reports with stakeholders
- Maintain and track vendor follow-ups for pending POs
E. Stakeholder Management (10%)
- Act as SPOC for vendors, ensuring minimal escalations
- Partner with user departments and provide regular updates
4. Major Challenges
- Understanding and interpreting technical requirements
- Ensuring clarity for timely decision-making and execution
Decisions Taken Independently
- All decisions within approved procurement policies and delegation of authority
- As per procurement practices and delegation of financial powers