Billing Executive- Andheri East

Billing Executive About the Role

We are looking for a detail-oriented Billing Executive to manage day-to-day billing operations, invoice generation, sales and dispatch documentation, and billing-related reconciliations. The candidate will ensure accurate and timely billing, maintain proper records, and coordinate with the sales, warehouse, dispatch, and accounts teams.

Key Responsibilities 1. Daily Billing Operations

• Generate sales invoices, tax invoices, and other billing documents accurately and on time.
• Verify customer details, product codes, quantities, rates, discounts, and applicable GST before generating invoices.
• Cross-check billing details against approved sales orders and dispatch documents.
• Prepare invoices, delivery challans, e-way bills, and other relevant documents, wherever applicable.
• Ensure all invoices are recorded correctly in the accounting or billing software.
• Maintain daily billing records and update relevant Excel or Google Sheets trackers.
• Coordinate with the warehouse and dispatch teams to ensure timely and accurate billing.

2. Order Verification & Coordination

• Verify sales orders and approved pricing before processing invoices.
• Coordinate with the sales team to resolve discrepancies in rates, discounts, customer details, or order quantities.
• Ensure billing is completed against the correct customer order and dispatch details.
• Follow up on pending orders, dispatch documents, and billing-related queries.
• Coordinate with the accounts team regarding invoice corrections, cancellations, and credit or debit notes, wherever applicable.

3. GST & Documentation Compliance

• Ensure invoices contain correct GST details, HSN codes, tax rates, and other mandatory information.
• Verify customer GSTIN and billing addresses before invoice generation.
• Assist the accounts team with sales register preparation and GST-related reconciliation.
• Maintain proper records of invoices, credit notes, debit notes, delivery challans, and e-way bills.
• Support the accounts team in retrieving billing documents and resolving discrepancies during GST reconciliation or audits.

4. Monthly Responsibilities

• Prepare monthly sales and billing reports.
• Reconcile invoices generated with sales orders and dispatch records.
• Identify pending billing, cancelled invoices, duplicate entries, and billing discrepancies.
• Submit billing data and supporting documents to the accounts team for month-end closing.
• Maintain systematic filing of billing records for audit and reference purposes.

Required Skills & Qualifications

• Education: Graduate in Commerce; preferred.
• Experience: 4–6 years in billing, invoicing, or accounts operations.
• Software: Working knowledge of Tally or relevant billing software.
• Compliance Knowledge: Understanding of GST invoices, HSN codes, e-way bills, and delivery challans.
• Tools: Proficiency in Microsoft Excel and Google Sheets.
• Core Skills:
  • Strong attention to detail and numerical accuracy.
  • Good coordination and communication skills.
  • Ability to handle billing transactions, maintain records, and meet deadlines.