About the role
Key Responsibilities
1. Purchase & Vendor Management
- Manage day-to-day purchase requirements for the retail business.
- Identify, evaluate and develop reliable suppliers and vendors.
- Negotiate purchase prices, margins, credit terms, schemes and commercial terms.
- Maintain strong relationships with existing vendors and develop new vendor partnerships.
- Coordinate with vendors and logistics partners to track shipments and ensure on-time delivery up to the retail store.
- Follow up on pending orders, shortages, damages and quality issues and ensure timely resolution.
- Ensure products are delivered in the right quantity, quality and condition as per the purchase order.
- Coordinate with Finance for invoice and payment-related matters.
- Source products across categories such as FMCG, Grocery, Personal Care, Home Care, Beverages and other retail categories.
- Identify new products and brands based on customer demand and market trends.
- Ensure appropriate product assortment and availability at competitive prices.
- Coordinate with internal teams to understand product requirements and customer preferences.
- Compare supplier prices and ensure competitive purchase rates.
- Monitor market prices and competitor pricing.
- Work towards maintaining desired margins across product categories.
- Negotiate schemes, discounts and promotional support with vendors.
- Monitor stock levels and plan replenishment based on sales and inventory movement.
- Identify fast-moving and slow-moving products and take appropriate purchase decisions.
- Minimise stock-outs, excess inventory and expiry-related losses.
- Coordinate with stores and warehouse teams to ensure timely stock availability.
- Analyse sales and purchase data to plan future requirements.
- Review product-wise sales, stock movement, margins and purchase trends.
- Prepare regular purchase and vendor performance reports.
- Use Excel/ERP systems for purchase planning and analysis.
- Ensure timely delivery of purchase orders.
- Follow up with vendors regarding pending orders, shortages, damages and quality issues.
- Coordinate with Finance for invoice and payment-related matters.
- Resolve vendor-related issues effectively.
- Strong knowledge of retail purchasing and FMCG procurement
- Vendor management and negotiation skills
- Good understanding of retail pricing, margins and schemes
- Knowledge of supermarket/modern retail product categories
- Strong analytical and numerical skills
- Good knowledge of MS Excel and ERP/Purchase systems
- Ability to manage multiple vendors and product categories
- Strong communication and negotiation skills
- Experience in modern retail, supermarket, hypermarket or FMCG retail will be preferred.
- Hands-on experience in vendor negotiation, product sourcing, purchase planning and stock management.
- Experience in handling multiple product categories will be an advantage.
- Should be comfortable working with vendors, stores, warehouse and internal teams.