Cheif of Staff

We are seeking a highly organised and execution-focused professional to support strategic initiatives within the Engineering organisation. This role is ideal for candidates with strong program management, PMO, business operations, or Chief of Staff experience in technology-led environments. The individual will work closely with senior leadership and cross-functional teams to drive operational excellence, governance, and execution tracking across key initiatives.

The candidate will have responsibilities across the following functions:

Strategic Program Coordination:

• Coordinate and drive strategic initiatives sponsored by the Head of Engineering.
• Define and maintain clear execution plans, ownership structures, milestones, timelines, dependencies, and tracking mechanisms across teams.
• Ensure timely follow-through on critical action items and deliverables.

Cross-Functional Collaboration:

• Partner closely with Engineering, Product, Data, Security, Infrastructure, Platform, and business stakeholders to monitor initiative progress.
• Identify execution risks, blockers, and dependencies proactively, and escalate issues to leadership when required.
• Facilitate alignment across cross-functional teams to ensure smooth execution of organisational priorities.

Leadership and Governance Support:

• Prepare leadership reviews, governance updates, board-level summaries, executive presentations, briefing notes, dashboards, and status reports for senior stakeholders.
• Support leadership decision-making through structured reporting and operational insights.

Operating Cadence Management:

• Drive weekly, monthly, and quarterly operating cadences for the Head of Engineering office.
• Manage meeting coordination, agenda planning, documentation, follow-ups, and action tracking.
• Ensure consistency and discipline in governance and operational review processes.

Program and Risk Tracking:

• Maintain centralised tracking of programs, action items, risks, dependencies, and key decisions.
• Improve operational visibility, accountability, and execution discipline across initiatives.
• Track progress against goals and provide regular updates to leadership teams.

Requirements:

• 5-9 years of experience in Program Management, PMO, Business Operations, Chief of Staff, or Strategic Coordination roles within technology-driven organisations.
• Proven experience collaborating with Engineering, Product, Platform, Infrastructure, Security, Data, and business teams.
• Strong stakeholder management and cross-functional coordination skills.
• Excellent written and verbal communication skills with experience preparing executive-level reports, presentations, governance updates, and leadership communications.
• Strong organisational and execution-tracking abilities with the capability to manage multiple priorities simultaneously.

Preferred Skills:

• Strong analytical and problem-solving capabilities.
• Ability to work in fast-paced, ambiguous, and high-growth environments.
• Proficiency with project management and collaboration tools such as Jira, Confluence, Asana, Notion, or similar platforms.
• High attention to detail with strong documentation and follow-up skills.
• Experience supporting senior leadership or executive offices is preferred.