About the role

Group Company: 91Springboard Business Hub Private Limited

Designation: Company Secretary

Office Location: Kalina, Mumbai

Position description:

Independently manage end-to-end secretarial functions, including Board Meetings, Committee Meetings, General Meetings and AGMs.
Prepare and coordinate agendas, notices, Board/Shareholder resolutions, minutes, attendance records, statutory registers and related corporate records.
Ensure timely statutory filings and compliances under the Companies Act, 2013 and applicable rules, including MCA/ROC filings.
Maintain and monitor a comprehensive secretarial and corporate compliance calendar across group entities.
Handle changes relating to directors, shareholding, authorised capital, allotments/transfers of securities and other corporate actions.
Coordinate with Directors, shareholders, statutory auditors, consultants and external Company Secretaries for corporate governance matters.
Support maintenance of ESOP-related corporate records, approvals and statutory compliances.
Working knowledge of FEMA/RBI-related corporate filings and cross-border shareholding matters would be preferred.
Should have broad working knowledge of Singapore corporate secretarial requirements and be capable of coordinating with Singapore-based corporate secretarial service providers for Board, shareholder, annual return and other statutory matters.
Ability to independently track compliances and flag governance or statutory risks to the Legal/Management team.

Primary Responsibilities:

Strong knowledge of the Companies Act, 2013, Secretarial Standards (SS-1 and SS-2) and MCA/ROC compliance requirements.
Strong drafting skills for Board/Committee minutes, resolutions, notices, explanatory statements, authority letters and other corporate documents.
Ability to independently plan and conduct Board Meetings, AGMs/EGMs and circular resolutions.
Strong understanding of corporate governance processes and maintenance of statutory registers and records.
Ability to build, maintain and monitor entity-wise compliance calendars and trackers.
Working understanding of FEMA, RBI filings and foreign shareholding/cross-border corporate structures.
Working knowledge of Singapore Companies Act / ACRA-related secretarial processes and ability to work effectively with overseas corporate secretarial advisors.
High attention to detail, documentation discipline and ability to manage multiple legal entities and deadlines simultaneously.
Strong stakeholder management and coordination skills with Directors, Finance, Legal, auditors, external consultants and overseas service providers.
Proficiency in MS Office / Google Workspace and familiarity with MCA and other statutory filing portals.
Ability to work independently, take ownership of statutory timelines and provide clear compliance status updates to management.

Additional Responsibilities: NA

Reporting Team

Educational qualifications preferred

Required Certification/s: ICSI

Required Training/s: NA

Required work experience

Key Performance Indicators: Secretarial Compliance

Required Competencies: NA

Required Knowledge: NA

Required Skills: NA

Required abilities

Work Environment Details: #*Work Environment Details*#

Specific requirements

Other details

Corporate Secretary