Dispatch Coordinator

Industry: Offset Printing & Packaging

Location: Local candidate preferred

The Transport & Dispatch Coordinator will be primarily responsible for supervising loading operations, ensuring accurate counting of materials before dispatch, coordinating manpower for loading, and arranging transport vehicles. The role requires close coordination with production, warehouse, loading teams, and transporters to ensure safe, accurate, and timely dispatch of goods.

• Supervise all loading activities at the dispatch area.
• Ensure correct counting and verification of materials (cartons, bundles, pallets, sheets, etc.) before loading.
• Cross-check dispatch quantity with invoice, delivery challan, or packing list.
• Ensure proper stacking and safe loading to prevent transit damage.

• Coordinate and manage loading labour/manpower teams.
• Allocate manpower based on dispatch volume and urgency.
• Ensure loading is done efficiently and without delays.

• Arrange appropriate vehicles based on shipment size and route.
• Maintain relationships with local transporters and fleet operators.
• Ensure vehicle availability during peak dispatch periods.

• Negotiate freight rates with transport vendors.
• Ensure competitive and cost-effective pricing for transport.

• Ensure proper handling of:
  • Delivery Challans
  • Invoices
  • E-Way Bills
  • Lorry Receipts (LR)

• Track vehicles until delivery.
• Coordinate with drivers and transporters for timely delivery and issue resolution.

• Work closely with production, warehouse, and dispatch departments to ensure smooth dispatch operations.

• Strong attention to detail in counting and verification of materials.
• Ability to manage labour teams and loading operations.
• Good negotiation and coordination skills with transporters.
• Knowledge of dispatch documentation and logistics processes.

• 3–8 years experience in dispatch/logistics in printing, packaging, or manufacturing industry.
• Good network with local transport service providers.