About the role
Key Responsibilities:
- Maintain an organized document control system for all project-related documents.
- Register, classify, distribute, track, and archive incoming and outgoing documents.
- Maintain document numbering systems, revision histories, and document registers.
- Ensure the latest approved drawings and documents are available for project execution.
- Manage engineering drawings, RFIs, method statements, material submittals, shop drawings, as-built drawings, and technical submissions.
- Track consultant and client approvals and follow up on pending submissions.
- Coordinate with project managers, planning engineers, site engineers, QA/QC engineers, procurement teams, and clients.
- Prepare document status reports, submission logs, and approval tracking reports.
- Support project handover documentation and maintain records for completed projects.
- Ensure compliance with document control procedures, ISO standards, and project requirements.
- Maintain confidentiality and ensure proper storage, retrieval, and retention of documents.
- Assist with internal and external audits and monitor document turnaround times.
- Prepare weekly and monthly document control reports.
Requirements
- Diploma or bachelor's degree in Engineering, Business Administration, or a related field.
- 3–7 years of experience as a Document Controller.
- Experience in MEP, HVAC, construction, infrastructure, or facility management projects.
- GCC/UAE project experience is preferred.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Knowledge of document management systems such as Aconex, Procore, EDMS, or SharePoint.
- Understanding of engineering drawings, technical documentation, and revision control.
- Strong organizational skills and attention to detail.
- Excellent communication, coordination, and time management skills.
- Ability to manage multiple tasks, handle large volumes of documents, and meet project deadlines.
- Document Controller certification is an added advantage.