About the role
- Manage day-to-day administration and facility operations of the corporate office.
- Ensure effective management of housekeeping, security, pantry, maintenance, and workplace services.
- Coordinate preventive and corrective maintenance of office infrastructure, equipment, utilities, and facilities.
- Monitor office requirements, including stationery, consumables, housekeeping materials, and other administrative supplies, and ensure timely availability.
- Coordinate seating arrangements, office shifting, workplace setup, and other infrastructure-related requirements.
- Coordinate with internal teams, vendors, and service providers to ensure smooth and uninterrupted office operations.
- Ensure compliance with company administration policies, SOPs, processes, and workplace standards.
- Maintain proper documentation and records related to administrative and facility activities.
- Prepare daily, weekly, and monthly MIS reports related to Administration and Facilities.
- Maintain accurate databases, trackers, dashboards, and records for administrative activities.
- Track administrative expenses against approved budgets and provide periodic variance and expenditure reports.
- Prepare management reports, presentations, dashboards, and analytical summaries as required.
- Monitor and track pending activities, renewals, contracts, AMCs, insurance, licenses, and other critical dates to ensure timely action.
- Follow up with relevant departments and vendors to ensure closure of pending administrative activities.
- Ensure accuracy, completeness, and timely submission of all MIS reports.
- Provide relevant administrative data and analysis to management for planning, decision-making, and cost control.
- 3–5 years of relevant experience in Administration, Facilities Management, MIS, or Corporate Office Operations.
- Hands-on experience in vendor management, facility management, procurement, MIS reporting, and administrative documentation.
- Experience in a corporate, infrastructure, manufacturing, or service organization is preferred.
- Graduate in any discipline from a recognized institution.
- A postgraduate qualification or relevant certification will be an added advantage.
- Proficiency in MS Excel, PowerPoint, and Word is essential.
- Knowledge of MIS dashboards, reporting tools, and data analysis will be an advantage.
- Strong proficiency in MS Excel and MIS reporting.
- Good analytical, reporting, and data interpretation skills.
- Strong coordination, communication, follow-up, and stakeholder management skills.
- Ability to work independently and manage multiple activities simultaneously.
- Strong organizational and time-management skills.
- Proactive, detail-oriented, and solution-focused approach.
- Ability to meet deadlines and ensure accuracy and timely completion of reports and administrative activities.