About the role
The Executive Assistant will serve as the primary support for the CEO and Senior Leadership, managing complex schedules, facilitating communications, coordinating high-level meetings, and ensuring the efficient functioning of the executive office. This role demands a polished professional who is highly organized, discreet, and capable of operating with minimal supervision in a dynamic environment. The candidate must be willing and able to travel both domestically and internationally as required
The core responsibilities for the job include the following:
Executive Support and Administration:
- Manage and maintain the CEO's calendar, appointments, meetings, and travel itineraries with precision.
- Act as the primary point of contact between the executive office and internal/external stakeholders.
- Draft, review, and manage correspondence, reports, presentations, and confidential documents.
- Prepare briefing materials, agendas, and minutes for board meetings, leadership reviews, and client interactions.
- Handle expense reports, reimbursements, and budget tracking for the executive office.
Travel and Logistics Coordination:
- Arrange comprehensive domestic and international travel plans, including flights, hotels, visas, and ground transportation.
- Accompany senior leadership on business trips domestically and overseas as required.
- Manage logistics for executive conferences, off-sites, investor meetings, and client visits.
- Ensure all travel documentation and compliance requirements are in order at all times.
Communication and Stakeholder Management:
- Screen and prioritize incoming calls, emails, and requests on behalf of the executive team.
- Liaise professionally with clients, investors, government officials, and business partners.
- Maintain confidentiality and exercise discretion in handling sensitive business matters.
- Coordinate between cross-functional teams to ensure timely execution of leadership directives.
Office and Event Management:
- Plan and coordinate internal and external events, town halls, and leadership summits.
- Maintain an organized filing system and document management protocols.
- Supervise administrative support staff and office operations where required.
- Manage procurement of office supplies and vendor coordination for the executive office.
The core requirements for the job include the following:
Professional skills:
- Advanced calendar and schedule management.
- Travel planning and logistics.
- Business correspondence and report writing.
- Stakeholder and vendor management.
- MIS and documentation management.
Personal attributes:
- High degree of discretion and confidentiality.
- Proactive and self-motivated.
- Composed under pressure and deadline-driven.
- Excellent interpersonal skills.
- Adaptable and travel-ready at short notice.