About the role
Executive Assistant to Co-Founder
Location: Kothrud, Pune
Salary: Up to 10 LPA
Key Responsibilities
- Calendar Management: Organize and maintain the Co-Founder's calendar, ensuring efficient scheduling of meetings and appointments.
- Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
- Email Drafting: Compose and manage correspondence on behalf of the Co-Founder.
- Follow-Up Tracking: Ensure timely follow-ups on tasks and commitments.
- Travel Planning: Arrange travel logistics, including flights, accommodations, and itineraries.
- Event Coordination: Support the planning and execution of company events and activities.
- Podcast/Webinar Coordination: Assist in organizing and managing podcast/webinar sessions.
- Documentation: Maintain organized records and documentation for various projects and meetings.
- Stakeholder Coordination: Liaise with internal and external stakeholders, maintaining professionalism and confidentiality.
Skills Required
- Experience: 3–6 years as an Executive Assistant, Founder’s Office Coordinator, Executive Coordinator, Admin Executive, Communication Coordinator, or similar role.
- Client Interaction: Experience dealing with US clients and communities is an added advantage.
- Calendar & Meeting Management: Strong skills in scheduling and managing meetings effectively.
- Communication: Excellent written and spoken English, with the ability to communicate professionally with senior external stakeholders.
- Follow-Up Discipline: Strong attention to detail and follow-up skills.
- Time Zone Comfort: Ability to work across India and US time zones.
- Technical Proficiency: Good working knowledge of Google Workspace (Google Calendar, Gmail, Google Sheets, Google Docs) and MS Office (Excel, etc.), along with basic project tracking tools.
- Reliability & Discretion: Demonstrated ownership, reliability, and the ability to handle confidential information with discretion.
- Preferred Background: Prior experience supporting founders, CXOs, or US-facing teams, as well as experience with event management.