Executive Assistant to the CEO

The core responsibilities for the job include the following:

Presentations and Business Work:

• Create and update PowerPoint pitch presentations, proposals, and business documents.
• Assist in preparing presentations for investors, clients, partners, conferences, and internal meetings.
• Research and compile information needed for decks, meetings, and business decisions.
• Work with Excel/Google Sheets for tracking, reporting, and operational work.

Project and Workstream Tracking:

• Maintain visibility into ongoing projects, conversations, and follow-ups across the company for the CEO.
• Track commitments, deadlines, deliverables, and next steps.
• Follow up with relevant teams and stakeholders to ensure things don't get dropped.
• Maintain trackers and working documents across multiple ongoing initiatives.
• Help the CEO stay on top of important threads across the company.

AI and Productivity:

• Use AI tools such as ChatGPT, Claude, and other productivity tools as part of everyday work.
• Use AI to research, summarize, structure information, draft content, analyze data, improve presentations, and automate repetitive tasks.
• Be comfortable learning new AI tools and figuring out how they can be applied to everyday business workflows.

General Support:

• Support the CEO with research, communication, documentation, travel coordination, and other day-to-day requirements.
• Handle sensitive and confidential information with discretion.
• Take on ad-hoc projects and tasks that require quick execution and problem-solving.
• Act as a reliable point of coordination between the CEO and different teams/stakeholders.

Requirements:

• MBA in Marketing with 0-1 year of experience, having strong PowerPoint skills and an eye for creating clean, professional presentations.
• Comfortable using ChatGPT, Claude, and other AI tools to improve productivity.
• Excellent written and spoken English communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities without losing track of deadlines or follow-ups.
• Strong working knowledge of Excel / Google Sheets.
• Proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Drive.