About the role
- Position Overview:
Key Responsibilities1. Executive Calendar & Time Management
- Manage and optimize the Director's calendar across multiple locations, meetings, and commitments.
- Schedule appointments, reviews, business meetings, and leadership interactions.
- Anticipate scheduling conflicts and proactively provide solutions.
- Prioritize engagements in alignment with business goals and strategic priorities.
- Coordinate meetings across multiple stakeholders and time zones.
- Serve as the primary point of contact for internal and external stakeholders on behalf of the Director.
- Screen and prioritize emails, calls, and correspondence.
- Draft, review, and proofread professional communications, reports, presentations, and business documents.
- Ensure timely responses and effective communication flow between stakeholders.
- Organize leadership meetings, reviews, vendor discussions, and business forums.
- Prepare agendas, briefing notes, presentations, and supporting documents.
- Capture meeting minutes, decisions, and action items accurately.
- Track follow-ups and ensure closure of agreed actions within timelines.
- Support the Director in monitoring strategic initiatives and key business projects.
- Track deliverables, milestones, deadlines, and project progress.
- Coordinate with cross-functional teams to ensure timely execution.
- Conduct research, gather information, and prepare reports to support decision-making.
- Assist in workflow improvement, process optimization, and special assignments.
- Manage end-to-end domestic and international travel arrangements.
- Coordinate flights, accommodations, local transportation, visas (if required), and itineraries.
- Prepare detailed travel schedules and contingency plans.
- Handle last-minute travel changes efficiently and professionally.
- Build and maintain effective relationships with clients, vendors, consultants, and business partners.
- Coordinate vendor evaluations, sourcing activities, and business engagements.
- Act as a liaison between the Director and internal leadership teams.
- Ensure timely communication and follow-up on business commitments.
- Maintain confidential records, contracts, reports, and business documentation.
- Organize both physical and digital filing systems for easy accessibility.
- Track key business documents and ensure version control where necessary.
- Handle sensitive information with the highest degree of confidentiality.
- Develop and maintain trackers, dashboards, and management reports.
- Ensure smooth execution of recurring management reviews and governance meetings.
- Support organizational initiatives, events, and leadership engagements.
- Continuously identify opportunities to improve efficiency and effectiveness.
Desired Candidate ProfileEducational Qualification
- MBA / MPM / MSW / Graduate in Business Administration, Management, Communications, or related discipline.
- Additional certifications in Executive Assistance, Office Administration, Project Management, or Business Coordination will be an advantage.
- 4–6 years of experience as an Executive Assistant, Executive Coordinator, Business Support Executive, or similar role supporting senior leadership.
- Exposure to manufacturing, FMCG, consumer products, or family-managed businesses will be preferred.
Success MeasuresThe successful candidate will:
- Ensure seamless management of the Director's professional commitments.
- Drive timely closure of meetings, decisions, and action items.
- Anticipate business needs and proactively address challenges.
- Improve productivity through effective planning and coordination.
- Build trusted relationships across stakeholders while maintaining confidentiality.
- Consistently demonstrate Malpani Group's WeGO values in day-to-day interactions.
What We Offer
- Opportunity to work directly with senior leadership and gain exposure to strategic business decisions.
- Long-term career growth within the Malpani Group ecosystem.
- Dynamic, high-impact work environment with continuous learning opportunities.
- Collaborative culture driven by our WeGO values:
- Winning Impact
- Empathy
- Growth Mindset
- Optimism
How to ApplyInterested candidates may submit their updated CV to or apply at the Link.