About the role
- Provide high-level administrative support, including managing their day-to-day activities and ensuring smooth operations within the executive office.
- Handle confidential information with discretion and professionalism, ensuring privacy and data security.
- Oversee extensive calendar management, including scheduling, rescheduling, and prioritising meetings based on business needs.
- Coordinate and prepare agendas for executive meetings, briefings, and conferences, ensuring CXOs are well-prepared for each engagement.
- Proactively address scheduling conflicts and prioritise tasks to optimise executives’ time.
- Serve as a primary point of contact for internal and external stakeholders, ensuring smooth communication and timely follow-up on action items.
- Build and maintain strong relationships with key stakeholders, understanding their requirements to support effective collaboration with the CXOs.
- Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, ground transportation, and itinerary planning for the CXO team.
- Prepare detailed travel agendas, manage any travel-related changes, and ensure seamless logistics for business trips.
- Draft, proofread, and edit documents, emails, and presentations for the CXO team, ensuring accuracy and clarity.
- Organise and maintain files, records, and documents for easy access and retrieval, including both digital and physical records.
Skills & Qualifications:●Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting senior executives in a corporate environment.●Education: Bachelor’s degree in Business Administration, Communications, or a related field.●Calendar & Travel Management: Demonstrated experience managing complex calendars and coordinating extensive travel itineraries for multiple executives.●Communication Skills: Exceptional written and verbal communication skills, with a professional demeanour and the ability to interact effectively with stakeholders at all levels.●Organisational Skills: Strong attention to detail, with the ability to manage multiple tasks and priorities simultaneously.●Technical Proficiency: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and familiarity with calendar and travel management software.●Interpersonal Skills: Ability to build relationships, understand stakeholder needs, and maintain confidentiality at all times.Why Join Us?●Work directly with senior leadership, gaining insights into high-level decision-making and strategy.●Opportunity to be a key contributor in a fast-paced, dynamic environment.●Competitive compensation and benefits package with opportunities for career growth.