About the role
Job description for Account payable role
Key Responsibilities
Invoice Processing & Vendor Management
- Receive, review, and verify all vendor invoices for accuracy and completeness in system.
- Perform 3-way/2-way matching (PO, GRN, Invoice) as per company policy.
- Coordinate with business team and other teams to resolve discrepancies.
- Maintain updated vendor information and ensure proper documentation in system.
Payments, Fund requirement & Reconciliations
- Prepare weekly/monthly payment runs (NEFT/RTGS/IMPS/Cheques) via SUN system.
- Ensure you have sufficient fund / bank balance for vendor payment well in advance.
- Ensure adherence to credit terms and avoid delays or penalties.
- Perform vendor account reconciliations and resolve outstanding issues.
- Track advance payments and ensure timely adjustments.
Compliance & Controls
- Ensure all AP processes comply with internal controls, audit requirements, and accounting standards.
- Maintain and record all invoices and supporting documents (physical/electronic).
- Assist internal and external auditors with required schedules and documentation.
Reporting & Month-End Activities
- Support month-end closing by providing accruals, AP ageing reports, and expense analyses.
- Generate periodic AP MIS reports for management.
- Monitor expenses and highlight variance or anomalies
Required Skills & Qualifications
- Bachelor’s degree in Commerce, Accounting, Finance, or related field.
- 2–4 years of experience in Accounts Payable or similar finance role.
- Strong understanding of accounting principles and GST rules (input credit, RCM, etc.).
- Proficiency in MS Excel and ERP systems (SUN system preferred).
- Strong communication skills with an ability to interact with vendors and internal teams.
- High level of accuracy, responsibility, and time management.
- Contribute towards process improvement