About the role
- Manage the end-to-end payroll process, ensuring accurate and timely salary payments, including bonuses, allowances, and statutory deductions (e.g., PF, ESI, Gratuity).
- Ensure compliance with statutory requirements such as tax deductions at source (TDS), professional tax, and other applicable regulations.
- Handle payroll queries, address discrepancies, and provide necessary documentation to employees as required.
- Coordinate with the finance team to ensure accurate financial reporting and reconciliation of payroll data.
- Process payroll-related records, including salary advances, loans, and deductions, while maintaining confidentiality and data integrity.
- Ensure timely submission of statutory payments and filings related to payroll (e.g., PF, ESI, tax filings)
- Lead and manage the end-to-end recruitment process for various roles within the organization, ensuring timely and effective hiring.
- Collaborate with hiring managers to understand staffing requirements and recommend recruitment strategies.
- Ensure compliance with industry standards and labor laws during recruitment and onboarding.
- Manage relationships with recruitment agencies, headhunters, and job portals to attract top talent.
- Conduct interviews, assist with candidate selection, and negotiate job offers.
- Oversee the onboarding process for new hires, ensuring they receive proper orientation and integration into the company culture.
- Act as the first point of contact for employee concerns and provide guidance on HR policies, grievance handling, and conflict resolution.
- Develop and maintain strong employee relations by addressing workplace issues and ensuring a positive organizational culture.
- Promote an open-door policy and foster effective communication between employees and management.
- Ensure effective handling of employee grievances, facilitating resolution in a fair and transparent manner.
- Advise managers on employee engagement initiatives to improve morale, retention, and productivity.
- Assist in implementing the performance management process, including setting goals, mid-year reviews, and appraisals.
- Provide support to managers in identifying skill gaps, performance issues, and career development opportunities for employees.
- Ensure that the performance evaluation process is aligned with business objectives and promotes a culture of high performance.
- Support managers in conducting feedback sessions and establishing individual development plans for employees.
- Assist in the administration of compensation structures and ensure alignment with industry standards and organizational policies.
- Manage and monitor employee benefits programs such as health insurance, retirement plans, and bonuses.
- Coordinate with external vendors to handle benefits processing and resolve any related issues.
- Oversee the monthly payroll process, ensuring accuracy, timely processing, and compliance with tax regulations.
- Provide support during annual compensation reviews and salary benchmarking.
- Ensure the company complies with all Indian labor laws and statutory requirements, including the Industrial Disputes Act, PF, ESI, Gratuity, and other local and national regulations.
- Assist in maintaining proper documentation for employee contracts, performance evaluations, payroll records, and statutory filings.
- Keep track of compliance audits and ensure timely submissions of reports such as ESI, PF, and Income Tax filings.
- Conduct internal audits to ensure adherence to HR policies and compliance with regulations.
- Support the identification of training needs across the organization and assist in the coordination and delivery of training programs.
- Partner with department heads to design and implement training initiatives that enhance employee skills and meet business requirements.
- Track and report on training program effectiveness and employee development metrics.
- Encourage a learning culture and ensure employees are aware of available training and development opportunities.
- Contribute to initiatives that promote employee engagement, wellness, and work-life balance, including employee recognition programs.
- Organize and support company events, activities, and celebrations that foster team spirit and promote a positive company culture.
- Assist in designing and implementing employee satisfaction surveys and use the results to suggest improvements in HR practices.
- Maintain HR records and generate reports related to employee turnover, recruitment, compensation, and performance metrics.
- Prepare regular HR reports for senior management to track key HR performance indicators.
- Utilize HRIS systems to manage employee data and ensure its accuracy and confidentiality.
- Provide insights and recommendations based on HR data analysis to improve HR processes and organizational performance.
Mandatory Requirement: Visit to Factory Location at least 2 times in a month
Qualifications & Requirements:
- Education: Bachelor’s degree in Human Resources, Business Administration, or a related field. A Master’s degree is a plus.
- Experience:
- At least 8 years of experience in HR, with a strong focus on payroll processing, recruitment, and rewards & recognition preferably within the pharmaceutical or healthcare industry.
- Strong exposure to Indian labor laws and compliance issues.
- Proven experience in recruitment, performance management, compensation & benefits, employee relations, and payroll processing.
- Exposure to HR systems (HRIS, payroll systems) and Microsoft Office Suite (Excel, Word, PowerPoint).