About the role

1. Role SummaryThe Import Executive is responsible for executing day-to-day import operations, ensuring timely procurement of raw materials, spare parts, and components from international suppliers. The role involves managing documentation, coordinating with freight forwarders and customs agents, ensuring compliance with import regulations, and supporting smooth material flow to warehouse/plant.2. Key ResponsibilitiesA. Import OperationsProcess import purchase orders as per approved requisitions.Coordinate with international suppliers for order confirmation, shipment schedules, and documentation.Track shipments and ensure timely delivery to warehouse/plant.Follow up for dispatch details, shipping documents, and arrival schedules.B. Documentation & ComplianceVerify and manage import documentation such as:Commercial InvoicePacking ListBill of Lading / Airway BillCertificate of OriginBill of EntryCoordinate with CHA (Custom House Agent) for customs clearance.Ensure compliance with customs regulations, INCOTERMS, and company policies.Maintain proper records of all import transactions.C. Coordination & CommunicationLiaise with freight forwarders, shipping lines, and transporters.Coordinate with Finance for payment processing (LC, TT, advance payment).Work closely with Stores and Production teams for material planning.Resolve issues related to delays, documentation errors, or shipment discrepancies.D. Cost & TrackingMonitor freight charges, customs duties, and other import-related costs.Ensure avoidance of demurrage/detention charges.Maintain shipment tracking reports and MIS.Update ERP/SAP system with accurate import data.E. ReportingPrepare import status reports for management.Maintain shipment tracking sheets and documentation database.Support audit requirements related to import records.3. QualificationsBachelor’s degree in Commerce, Supply Chain, Logistics, or International Business.0–3 years of experience in import operations or international procurement.Basic knowledge of:Customs clearance processINCOTERMSImport documentationInternational logisticsExperience in ERP/SAP is preferred.4. Required SkillsGood coordination and follow-up skillsStrong attention to detailBasic negotiation and communication skillsAnalytical mindsetAbility to handle multiple shipments simultaneouslyGood MS Excel & reporting skills

Executive - Import

About the role

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