Executive - Rewards & Payroll

Role title Executive - Payroll & Compliance

Purpose of role

To ensure accurate, timely, and compliant payroll operations by managing payroll processes, strengthening controls, supporting continuous improvement initiatives, and delivering high-quality service to employees and stakeholders.

Key accountabilities, responsibilities, and measures

Payroll & Compliances

• Collect monthly payroll inputs (joiners, leavers, salary changes, deductions, reimbursements, referral payouts) and Time & Attendance data within the payroll calendar.
• Upload inputs in the payroll system, validate using defined checklists, and process attendance corrections/reversals with required approvals.
• Support payroll for employees, third-party colleagues and consultants, including bank detail updates and follow-up on failed salary transfers.
• Collect exit data and clearances, prepare F&F working sheets as per policy, and submit for review and approval.
• Support WPS (Wage Protection System) and other salary payment-related activities.
• Coordinate payment with Finance, share F&F statements, and track pending cases.
• Prepare data and make approved payments for statutory deductions (such as PF, ESI, PT, LWF and TDS, as applicable) within due dates.
• Support monthly/quarterly returns, GL/JV data and reconciliations with working files for review.
• Support employee record updates and payroll-related inputs for joiners, movements and exits, in coordination with the HR Operations team.
• Assist in administration of NAPS/NATS apprentices and temporary workforce in coordination with internal teams and vendors.

Vendor Management

• Managing vendor coordination for seamless processing with all vendors for Payroll, compliances, TeamLease and Car Lease vendors.
• Manage end-to-end invoice processing in SAP, including PO creation, invoice monitoring and posting, SRN/GRN creation, document validation, and timely follow-up for approvals and payments.

Key Relationships and Stakeholders

• HR Operations Team
• Payroll Team
• HRBP & Talent Acquisition Team
• Store Managers
• Vendors as applicable

Key Skills

• Technical Skills: MS Office Suite, Advanced Excel Skills.
• Advanced-level Excel and Macro Writing skills preferred.
• Soft Skills: Good Communication Skills.

Qualifications and Experience

Qualification:

• Graduation / Post Graduation

Experience:

• 3 to 5 years in India payroll processing.
• Prior experience and knowledge of statutory compliances.
• Prior experience collaborating with multiple stakeholders.
• Experience on SAP and Darwin is an added advantage.