About the role
Key Responsibilities
1. Interview Coordination
- Coordinate with Recruiters, candidates, and interview panels for
scheduling interviews.
- Manage interview calendars and ensure timely confirmation of
interview slots.
- Share interview details, meeting links, venue details, and other
relevant information with candidates and interviewers.
- Coordinate interview rescheduling or cancellations whenever
required.
- Maintain proper records of scheduled, completed, rescheduled, and
pending interviews.
- Follow up with Recruiters and interviewers for interview feedback
and status updates.
2. Candidate Follow-Ups
- Coordinate with candidates regarding interview schedules,
documentation, joining formalities, and other recruitment-related
requirements.
- Follow up with candidates for pending documents and information.
- Maintain regular communication with candidates throughout the
recruitment process.
- Track candidate status and ensure pending actions are followed up
within the required timelines.
3. Documentation
- Maintain and update candidate-related documents and recruitment
records.
- Ensure all required documents are collected and properly
maintained.
- Assist Recruiters with documentation related to shortlisted,
selected, and upcoming candidates.
- Maintain recruitment trackers, interview sheets, candidate
databases, and other HR records.
- Ensure accurate and timely updating of recruitment data in the
relevant HR/ATS systems.
4. Recruiter Coordination
& Support
- Act as a coordination support for the Talent Acquisition team in
day-to-day recruitment activities.
- Assist Recruiters with interview scheduling, candidate
communication, documentation, and follow-ups.
- Coordinate with internal stakeholders to ensure smooth movement of
candidates through different stages of the recruitment process.
- Support Recruiters in maintaining accurate candidate and interview
status updates.
- Provide regular updates on pending interviews, feedback,
documentation, and candidate actions.
5. HR Operations & Data
Entry Support
- Provide support to the HR Operations team with routine
administrative activities.
- Assist with data entry and updating employee/candidate information
in HR systems and trackers.
- Maintain accurate records and ensure data is entered within the
defined timelines.
- Assist with maintaining various HR trackers, reports, and
databases.
- Support the Operations team with documentation, data validation,
and other assigned activities.
- Onboarding & Arrangement Pan India
6. Reporting & Tracking
- Maintain daily/weekly recruitment and interview trackers.
- Track pending actions and ensure timely follow-ups with concerned
stakeholders.
- Prepare basic recruitment-related reports and status updates as
required.
- Ensure recruitment data is accurate, updated, and readily available
for reporting purposes.
- Documents Onboarding
Requirements
Qualifications
- Graduate in Human Resources, Business Administration, Commerce, or
any relevant discipline.
- 1–3 years of experience in Talent Acquisition, Recruitment
Coordination, HR Operations, or fresher can also be considered.
- Prior experience in interview coordination and candidate follow-ups
will be preferred.
- Good working knowledge of MS Excel/Google Sheets, MS Office.
- Good written and verbal communication skills.
- Strong coordination and follow-up skills.
- Good communication and interpersonal skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and priorities simultaneously.
- Good data-entry and documentation skills.
- Ability to maintain trackers and recruitment records
systematically.
- Proactive approach towards pending tasks and follow-ups.
- Ability to coordinate effectively with Recruiters, candidates,
interviewers, and internal teams.
- Good time-management and organizational skills.
- Ability to work in a fast-paced recruitment environment.
Benefits
Benefits to employees:
·Provident Fund
·Paid Leaves + Festival Holidays
·Medical Insurance + Personal Accident
Insurance
·Maternity and Paternity leaves
·Annual Diwali Bonus
·R & R rewards for best-performing
employees