About the role
We are looking for a proactive and detail-oriented HR Admin to manage day-to-day administrative operations at our HSR Layout office. This role plays a critical part in ensuring smooth office functioning, employee engagement, compliance, and coordination across teams. The ideal candidate should be organized, people-focused, and capable of handling multiple responsibilities in a fast-paced environment.
The core responsibilities for the job include the following:
Attendance and Biometric Management:
- Maintain and monitor employee attendance records.
- Manage the biometric system, onboarding registrations, and troubleshooting.
- Coordinate with the payroll team for attendance inputs.
- Track leave records and ensure policy adherence.
Internal Communication and Workplace Etiquette:
- Drive internal communications related to office updates and policies.
- Ensure professional office etiquette and discipline.
- Act as a point of contact for employee queries related to admin matters.
- Coordinate town halls, announcements, and internal notices.
Facilities and Infrastructure Management:
- Ensure smooth day-to-day office operations.
- Manage housekeeping, security, and maintenance staff.
- Oversee office infrastructure (electricity, internet, seating, repairs).
- Maintain a safe and comfortable working environment.
Vendor and Asset Management:
- Coordinate with office vendors (pantry, housekeeping, IT support, etc. ).
- Track and maintain office assets (laptops, furniture, access cards).
- Handle procurement requests and vendor payments coordination.
- Maintain asset registers and documentation.
Finance and Compliance Support:
- Process vendor invoices and maintain expense records.
- Support in statutory compliance documentation.
- Maintain office licenses, agreements, and renewal trackers.
- Assist with audits when required.
Employee Engagement and Ad-hoc Support:
- Plan and execute engagement activities and celebrations.
- Support HR initiatives, onboarding logistics, and events.
- Provide administrative support for business leaders.
- Handle ad hoc operational requirements as needed.
Requirements:
- Bachelor's degree in HR, business administration, or a related field.
- 1-3 years of experience in HR/Admin/Office Management.
- Strong organizational and multitasking skills.
- Good communication and interpersonal skills.
- Proficiency in MS Office / Google Workspace.
- Ability to handle confidential information responsibly.
- Prior experience in a startup or fast-paced environment preferred.
Key Competencies:
- Attention to detail.
- Problem-solving mindset.
- Vendor negotiation skills.
- Process-driven approach.
- Ownership and accountability.