About the role
- Collect manpower requirements from different departments.
- Evaluate whether the requested manpower is genuinely required.
- Understand and confirm job role, responsibilities, experience, and required skills.
- Confirm salary range and urgency of hiring.
- Post job openings on recruitment portals, social networks, and other hiring channels.
- Source and screen resumes.
- Shortlist candidates based on role requirements.
- Conduct initial telephonic screening.
- Schedule interviews with department managers.
- Coordinate the complete recruitment process until selection.
- Prepare and share offer letters with selected candidates.
- Explain salary structure, employment terms, policies, and working conditions.
- Confirm joining date and coordinate pre-joining requirements.
- Collect required joining documents.
- Create and maintain employee files and HR records.
- Coordinate workstation, system, email, and other access requirements.
- Conduct employee induction and explain HR policies, rules, and procedures.
- Monitor daily employee attendance.
- Track late coming, absenteeism, and attendance irregularities.
- Share attendance concerns with respective managers.
- Receive and process employee leave requests.
- Check employee leave balances.
- Obtain required manager approvals.
- Maintain accurate leave and attendance records.
- Track late marks and repeated attendance violations.
- Collect and verify monthly attendance and leave data.
- Prepare monthly salary inputs/salary sheets.
- Calculate salary-related deductions and adjustments.
- Coordinate payroll processing with management/accounts/payroll team.
- Prepare data required for PF, ESI, PT, TDS, and other applicable statutory requirements.
- Cross-check payroll data for accuracy before processing.
- Coordinate to ensure statutory returns and payments are completed within applicable timelines.
- Maintain complete and updated employee files.
- Maintain offer letters, appointment letters, confirmation letters, appraisal letters, warning letters, and other HR documents.
- Ensure employee records are accurate, updated, confidential, and securely maintained.
- Track important employee dates such as probation completion, confirmation, appraisals, and reviews.
- Maintain HR databases and trackers.
- Track employee probation and review dates.
- Coordinate probation reviews with reporting managers.
- Collect performance feedback.
- Maintain performance review records.
- Coordinate appraisal and confirmation processes.
- Follow up with managers on pending performance reviews.
- Identify and collect employee training requirements.
- Coordinate with managers to identify skill gaps.
- Schedule training sessions and coordinate logistics.
- Maintain training calendars and attendance records.
- Track completion and participation in training programs.
- Maintain employee training records.
- Monitor workplace discipline and policy compliance.
- Track repeated late marks, absenteeism, and other violations.
- Coordinate counselling sessions with employees where required.
- Prepare and issue warning letters as per company policy.
- Maintain proper records of disciplinary actions.
- Ensure HR actions are fair, consistent, professional, and properly documented.
- Receive and document employee complaints and grievances.
- Listen to employee concerns professionally and confidentially.
- Discuss issues with concerned employees/managers.
- Coordinate resolution of workplace issues.
- Maintain proper grievance records.
- Escalate serious or unresolved matters to HR management/management.
- Plan and coordinate employee engagement activities.
- Communicate internal HR updates and important announcements.
- Support employee welfare initiatives.
- Recognize and appreciate good performance.
- Help maintain a positive and professional workplace culture.
- Receive employee resignations and acknowledge the same.
- Coordinate notice-period formalities.
- Conduct exit discussions/interviews.
- Collect exit feedback.
- Coordinate clearance from concerned departments.
- Prepare and coordinate Full & Final Settlement.
- Ensure company assets, documents, and access are properly closed/returned.
- Maintain complete employee exit records.
- Prepare daily HR status reports.
- Prepare weekly HR reports for management.
- Prepare monthly HR MIS reports.
- Track recruitment status, joining, attrition, attendance, leave, payroll, probation, performance, training, and employee grievances.
- Maintain accurate HR trackers and provide timely reports to management.
- Recruitment turnaround time
- Quality of shortlisted candidates
- Joining conversion ratio
- Employee attendance accuracy
- Payroll data accuracy
- Timely completion of HR documentation
- Statutory compliance coordination
- Probation and appraisal tracking
- Employee grievance resolution
- Employee retention and engagement
- Timeliness and accuracy of HR reports
- Recruitment and interviewing
- HR operations
- Attendance and leave management
- Payroll coordination
- Employee documentation
- HR MIS and reporting
- Basic knowledge of PF, ESI, PT and TDS
- Employee grievance handling
- Good verbal and written communication
- MS Excel / Google Sheets
- Strong organizational and follow-up skills
- High level of confidentiality and professionalism
- Proactive and responsible approach
- Good interpersonal skills
- Strong attention to detail
- Ability to handle multiple tasks simultaneously
- Problem-solving attitude
- Ability to communicate firmly but professionally
- Ability to work independently and coordinate with different departments