About the role
Job Summary:
The Invoicing Executive is responsible for accurate and timely invoice generation, portal uploads, dispatch documentation, and coordination with logistics and customers. The role ensures compliance with customer requirements (especially OEM portals like M&M), maintains records, and supports reporting activities.
Key Responsibilities:1. Invoicing & BillingGenerate invoices as per dispatch schedule and customer requirementsEnsure accuracy in pricing, quantity, taxes, and documentationMaintain invoice records systematically2. ASN (Advance Shipment Notice)Prepare and submit ASN as per customer portal requirementsEnsure alignment between invoice, dispatch, and ASN data3. Portal Management (M&M Portal)Upload invoices on Mahindra & Mahindra (M&M) portalResolve portal-related discrepancies or rejectionsTrack invoice status and ensure timely submission4. Reporting (MDA & ODS)Prepare and maintain MDA reportsGenerate and share ODS Report / Stock Ledger Report with concerned person (e.g., Raj Mane)Ensure timely submission of reports5. Data Management (Excel)Maintain Transporter Data in ExcelMaintain BOLTA Data (or dispatch-related records)Ensure data accuracy and proper file management6. Dispatch DocumentationPrepare Pallet Papers and related dispatch documentsCoordinate with dispatch/logistics team for smooth shipment process7. Miscellaneous ActivitiesHandle additional support work (~45 minutes daily) related to accounts, dispatch, or reportingAssist in audits, reconciliations, and internal requirementsRequired Skills & Competencies:Good knowledge of invoicing & GST basicsExperience in customer portals (OEM portals preferred)Strong proficiency in Microsoft ExcelAttention to detail and accuracyBasic understanding of logistics & dispatch processGood coordination and communication skillsQualification & Experience:Qualification: / / GraduateExperience: 1–2 years in invoicing / billing / dispatch operations