Officer - Talent Acquisition

To manage and coordinate the end-to-end recruitment process, from receiving manpower requirements and obtaining necessary approvals to sourcing, candidate coordination, offer release, on-boarding and related recruitment documentation. The role will also be responsible for maintaining an updated talent pool and recruitment MIS to support current and future manpower requirements.

Key Responsibilities

• Receive and verify Manpower Requisitions (MRFs) raised by factories and various departments at Head Office.
  
• Compile and consolidate manpower requirements received from different factories and departments at HO.
  
• Verify the requirements in terms of position, designation, department, number of vacancies, replacement/new position and other relevant details.
  
• Coordinate with the concerned HRD personnel for obtaining management approval for the manpower requirements.
  
• Prepare and maintain a consolidated MRF sheet covering all approved and pending manpower requirements.
  
• Coordinate with the Corporate Office for obtaining necessary approvals for the consolidated manpower requirements.
  
• Maintain proper records of approved, pending and closed manpower requisitions.
  

• Verify approved manpower requirements and initiate recruitment activities accordingly.
  
• Prepare and post job requirements on relevant job portals and other appropriate sourcing channels.
  
• Search and source suitable candidates based on the approved job requirements.
  
• Screen resumes and shortlist candidates based on qualification, experience, skills, job fit and other position-specific requirements.
  
• Coordinate with the concerned HR/Department Heads for interview scheduling and candidate evaluation.
  
• Maintain regular follow-up with candidates throughout the recruitment process.
  
• Ensure timely closure of open positions as per the approved manpower requirement.
  

• Create and maintain a candidate database/talent pool of profiles received through various sources.
  
• Organize and maintain the database department-wise and designation-wise for easy future reference.
  
• Regularly update candidate status, interview details, selection status and other relevant information.
  
• Utilize the existing candidate pool for future vacancies wherever suitable profiles are available.
  
• Ensure confidentiality and accuracy of candidate information and recruitment records.
  

• Coordinate with selected candidates for collecting all required pre-employment and joining documents.
  
• Verify the completeness of documents and follow up with candidates for any pending information.
  
• Share the required details and documents with the Corporate Office for processing and release of Offer Letters.
  
• Coordinate with candidates and Corporate Office to ensure timely release and acceptance of Offer Letters.
  
• Maintain records of offers released, accepted, declined and pending.
  

• Maintain regular communication with selected candidates during the notice period and until their date of joining.
  
• Follow up with candidates to ensure that they join on the committed date.
  
• Coordinate with the respective HR/Department Heads regarding the candidate's joining and onboarding requirements.
  
• Coordinate with the concerned Heads of Department for IT asset and system requirements for new joiners.
  
• Inform the IT Department well in advance regarding the required laptop/desktop, email ID, system access and other IT assets, as applicable.
  
• Ensure that the necessary onboarding arrangements are initiated before the candidate joins.
  
• Track joining status and update recruitment records accordingly.
  

• Prepare the required details of new joiners for Appointment Letter preparation on a monthly basis.
  
• Consolidate the new-joiner details and coordinate with the Corporate Office for preparation and release of Appointment Letters.
  
• Follow up for timely completion and maintain proper records of appointment letters issued.
  

• Prepare and maintain regular recruitment MIS and reports covering manpower requirements, sourcing, interviews, selections, offers, joining status and open positions.
  
• Maintain updated records of manpower requisitions and recruitment status.
  
• Prepare any other recruitment-related reports as required by the Reporting Manager.
  
• Provide recruitment-related data and information whenever required for management review.
  

• Excellent oral and written communication skills in English.
  
• Ability to read, write and speak Kannada is mandatory.
  
• Good knowledge of recruitment and talent acquisition processes.
  
• Good sourcing and resume screening skills.
  
• Strong coordination and follow-up skills.
  
• Good interpersonal and candidate-handling skills.
  
• Good working knowledge of MS Excel, MS Word and email communication.
  
• Ability to maintain recruitment databases and MIS.