About the role
Key Accountabilities and main responsibilities Strategic Focus
- Ensure Procurement Procure to Pay end to end process is operational and supporting the Procurement and Finance teams.
- Contribute to the delivery of financial savings through cost saving, cost avoidance and cost prevention to ensure that costs are kept to a minimum and that maximum value is obtained.
- Assist and support internal teams with accurate and timely information and data analysis.
- Work with cross-functional teams; and assisting in the ordering process of goods and services.
- Ensure the Purchase Orders are raised and Invoices are paid in a timely manner.
- Compile and report purchasing metrics (including key performance indicators) for the procurement team, Business Units and Finance community.
- Provide on-going statistical data on supplier expenditure across MUFG by Business Units, Functions and Category spend.
- Continue to enhance and rationalise the supplier database.
- Identify, develop and implement improvements to the supplier on-boarding process, which include Supplier Management Form, the JIRA workflows and data mapping for vendor maintenance in Info LN.
- Run a Credit Safe report and ensure due diligence are performed on suppliers, with an audit trail available as appropriate.
- Be the gatekeeper to the supplier database and engage with the Info LN team to make updates as required.
- Provide procurement governance and guidance to internal and external stakeholders relating to the MUFG procurement policy and process.
- Resolve Supplier Issues & Enquiries.
- Liaise with customers/departments to establish their needs; obtain relevant feedback and identify any issues arising in respect of suppliers and their products/services, including service level and other sustainable procurement related matters.
- Assist as required in the development and implementation of new initiatives, systems and procedures including sustainable procurement matters.
- Ensure adherence to the supplier management process including Procurement and Vendor Risk Management policies
Experience & Personal Attributes Experience
- Tertiary qualification in a related field accounting, engineer, business or finance.
- 2 to 5 years’ experience in Analytics (preferably within IT Procurement/Purchasing).
- CIPS certificate is desirable, but not essential.
- Benchmarking and research commercial data and pricing experience.
- Sound understanding of ERP systems e.g. Ariba, SAP or similar systems.
- Excel (Macros and Adv. Level Experience). Advanced formulas, dashboard presentations etc.
- Mid level in managing IT financial budgets e.g. Opex and Capex.
- An understanding of the vast differences in vendor type and the specific details around software, hardware, platform and usage needs.
- Attention to detail and ability to cleanse and seek insights from data sources.
- Able to work autonomously given overall structure and broad tasks to achieve.
- Analytical, thorough and diligent approach.
- Able to work on several activities with competing priorities.
- Ability to analyse multiple data sources to inform best approach.
- Willing to work on a breadth of procurement related activities.
- Excellent interpersonal skills and able to work with stakeholders at all levels.
- Sound understanding of supply & demand, supply chain management telecommunication.
- Ability to use organisational skills to streamline processes and organise and interpret large amounts of data.
- Strong quantitative, analytical and problem-solving skills.
- Ability to take initiative and be self-motivated.