About the role

Location: Okhla, New Delhi / Sonipat, Haryana Department: Office of the Dean, Rakesh Jhunjhunwala School of Economics and Finance (RJSEF) Reports To: Jyoti Chaudhary Role Type: Full-time Experience: 1–3 years ABOUT THE ROLE The Rakesh Jhunjhunwala School of Economics and Finance (RJSEF) brings together Ashoka University's Department of Economics and its research and policy centres: the Centre for Economic Data and Analysis (CEDA), the Ashoka Centre for a People-centric Energy Transition (ACPET), and the Isaac Centre for Public Policy (ICPP). The Office of the Dean is the School's newly established coordinating hub. It supports the Dean in setting the School's academic and institutional direction, and anchors governance, planning, institution-building initiatives and communication across the School's constituent units. Within the Office of the Dean, this role anchors the office's organisational backbone: the Dean's calendar and meetings, the School's records and data, and day-to-day coordination with stakeholders. The incumbent works closely with the Dean's Office team, the Department of Economics, the School's research centres, and University offices. As the office is new, the role offers the opportunity to help design its systems and processes from the ground up. Within six months, success looks like a smoothly run calendar and meeting cycle for the Dean, a single organised and readily searchable repository of the School's documents and data, and action items from key meetings tracked to closure. ROLES AND RESPONSIBILITIES

Manage the Dean's calendar and meetings - Schedule and prioritise the Dean's internal and external meetings. - Prepare agendas and compile briefing material ahead of meetings. - Record minutes, circulate action points, and track follow-ups to closure.
Organise and maintain the School's records and data - Build and maintain a structured, version-controlled repository of the School's institutional documents, including governance and policy documents, proposals, minutes, MoUs, and correspondence. - Maintain accurate, up-to-date data on faculty, students, academic programmes, research output, and visiting scholars. - Respond promptly to data and document requests from University leadership, review committees, and other offices. - Generate periodic trackers, MIS reports and dashboards on School-level activities for the Dean.
Coordinate with internal and external stakeholders Serve as the point of contact for the Office of the Dean for faculty, staff, students, and external visitors, escalating as required. Liaise with the Department of Economics, the School's research centres, and University offices to gather inputs and move decisions forward. Draft and proofread routine correspondence, notices, and meeting communications on behalf of the office.
Support the School's institution-building initiatives and governance processes - Provide coordination and documentation support for School-level initiatives, such as new academic programmes, the Visiting Scholars Programme, and external reviews. - Assist in preparing presentations, notes, and background material for University leadership, the Governing Body, and the Board of Trustees. - Carry out desk research as required. - Manage logistics for committee visits, School convenings, seminars, and visiting scholars, including itineraries, travel, accommodation, and venue arrangements. - Handle routine office administration, including purchase requests, reimbursements, and bookings, in line with University procedures. - Support other functions of the Office of the Dean as needed, as the office's mandate evolves.

WHAT WE ARE LOOKING FOR Qualifications – Mandatory

Bachelor's/Master's degree in any discipline (Commerce, Humanities, or Management).
1–3 years of experience in executive office support, academic administration, programme coordination, or university operations.
Excellent written and spoken English, with the ability to draft clear, professional correspondence.
Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace (Calendar, Sheets, Drive).

Qualifications – Preferred

Prior experience in the office of a Dean, Vice-Chancellor, or Director, or in a university, think tank, or research organisation.
Experience in setting up filing systems, trackers, or dashboards for a team or office.
Familiarity with economics, finance, or public policy as a field of work.

Note: This role is administrative and coordination-oriented in nature. It requires core competencies in calendar and meeting management, record-keeping and data management, stakeholder coordination, written communication, and the handling of confidential information. Who You Are

You are highly organised and detail-oriented, able to keep documents, data, and deadlines in order across several workstreams at once.
You are discreet and dependable in handling confidential and sensitive information.
You are a clear and courteous communicator, comfortable engaging with senior faculty, University leadership, and external stakeholders.
You are proactive and self-directed, able to anticipate what the Dean and the office will need and follow through without reminders.
You are comfortable working in a new and evolving office where processes are still being built.
You are inclined towards process improvement and automation, with working knowledge of AI and productivity tools.

ABOUT ASHOKA UNIVERSITY Ashoka University is India's premier interdisciplinary higher education and research-focused institution, offering world-class opportunities in the natural sciences, social sciences, and humanities. Established in 2014 by leaders, thinkers, academics, and philanthropists from diverse fields, it operates on a unique model of collective philanthropy, integrating exemplary governance standards with cutting-edge pedagogy and a faculty body of international acclaim. Today, the University has a community of 3000+ students and operates seven Schools imparting industry-oriented education, professional skills, and values-based learning to prepare students for global careers. The University espouses principles of inclusivity and diversity, having more than 57% women, 4% international scholars, 100+ students with disabilities, and over 47% students on scholarships. Since its inception, Rs 723 crores have been awarded in scholarships with over 2,000 students receiving full-tuition fee waivers cumulatively and 5400+ students being supported through scholarships. In addition, nearly 5500 of Ashoka's alumni are pursuing careers of their choice in reputed organisations and leading universities across the world. Ashoka University continues to reaffirm its commitment to building an inclusive institution of excellence in teaching and research, nurturing responsible leaders for India and the world. In 2025, Ashoka University was honoured with the 'University of the Year (Emerging)' award at the 20th FICCI Higher Education Summit 2025 - one of India's notable industry platforms celebrating excellence in academia and innovation. The University also secured the first position in the Indian Institutional Ranking Framework (IIRF) 2025 in two prestigious categories. The Ashoka advantage will continue to equip its students with the skills to see the big picture - to critically analyse, question, interpret, craft compelling arguments, and find sustainable solutions. It is a collective effort towards nation-building. This is where tomorrow's leaders are born. Check out the Ashoka Website to know more :

Programme Associate - Office of the Dean, Rakesh Jhunjhunwala School of Economics and Finance (RJSEF)

About the role

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