About the role
Primary Shared Across Functionally - Maintain and update the Proposal Access Matrix in accordance with Departmental SOPs and ensure timely access to all relevant stakeholders. - Develop, maintain, and periodically update proposal communication protocols to facilitate effective coordination among internal and external stakeholders. - Prepare, format, consolidate, and finalize technical and commercial bid documentation in accordance with client and company requirements. - Review bid inputs compliance with approved templates, formatting standards, grammar, syntax, and overall document quality. - Coordinate with multidisciplinary teams to collect, track, expedite, and compile inputs required for technical and unpriced commercial bid submissions. - Assist Proposal Managers in the preparation and submission of technical proposals and unpriced commercial bids. - Maintain version control and ensure the integrity, accuracy, and traceability of all proposal documents. - Support bid submission activities by ensuring completeness and timely availability of required documentation. - Assist Proposal Coordinators and Proposal Managers in scheduling and organizing client meetings, bid review meetings, clarification meetings, and internal proposal discussions. - Maintain records of proposal correspondence, meeting minutes, and submission documentation for future reference and audit purposes. - Ensure confidentiality and secure handling of bidding documents and commercially sensitive information. - Planning of Proposal Bid Submission - Review of bid inputs received from various stakeholders - Submission Tender documents to Client