About the role
Key Responsibilities1. Purchase Planning & Execution
- Take ownership of purchasing execution from receipt of approved purchase requisitions and material requirements through PO placement, delivery tracking, receipt coordination, and order closure.
- Convert approved purchase requisitions, MRP outputs, production plans, forecasts, and project requirements into actionable purchase schedules.
- Prepare and release purchase orders to approved suppliers using authorized rates, payment terms, delivery terms, and other approved commercial conditions.
- Ensure PO accuracy, including internal item code, MPN, description, specification, quantity, approved make, price, taxes, delivery schedule, payment terms, and ship-to details.
- Plan and track order quantities and delivery schedules considering demand, lead times, MOQ, inventory levels, and production priorities.
- Monitor open purchase orders, pending supplier acknowledgements, overdue supplies, rescheduled deliveries, and critical shortages; take timely action.
- Ensure purchase orders are placed within agreed timelines and in line with approved budgets, policies, and authorization limits.
- Process purchase orders strictly as per approved supplier selection, approved rates, and authorized commercial terms.
- Obtain supplier acknowledgement against every PO and verify acceptance of quantity, price, delivery date, and other PO conditions.
- Coordinate with suppliers for order status, production progress, dispatch schedules, shipment details, and delivery commitments.
- Track supplier commitments against required-by dates and maintain an updated open-PO and delivery tracker.
- Coordinate PO amendments, quantity changes, schedule revisions, cancellations, and rescheduling after obtaining required internal approvals.
- Maintain regular communication with suppliers to ensure timely execution of confirmed orders.
- Escalate deviations in quoted or confirmed prices, payment terms, delivery terms, or other commercial conditions for review and approval before proceeding.
- Execute procurement of active and passive electronic components, including ICs, microcontrollers, MOSFETs, resistors, capacitors, connectors, sensors, relays, and semiconductor devices.
- Execute procurement of PCBs, PCBAs, wiring harnesses, cables, enclosures, sheet-metal parts, plastic components, and other manufacturing materials.
- Use approved BOMs, item masters, MPNs, specifications, approved makes, and approved alternates while processing purchase requirements and POs.
- Verify that the requested item code, manufacturer part number, make, specification, and approved alternate details are correctly reflected in the PO.
- Coordinate with Engineering/R&D for technical clarifications and documented approval wherever a proposed component change, alternate, or BOM revision requires technical validation.
- Ensure traceability, authenticity, certifications, and compliance documents are obtained wherever required.
- Monitor obsolete, constrained, allocation-controlled, and long-lead-time items and promptly highlight supply risks to relevant stakeholders.
- Coordinate with Planning, Production, Stores, and project teams to ensure material availability against production plans and customer commitments.
- Review material shortages, critical components, long-lead-time items, imported materials, allocation risks, and supplier capacity constraints regularly.
- Prepare and circulate shortage reports, open-PO reports, overdue-order reports, and material readiness updates.
- Follow up proactively with suppliers for pull-ins, partial deliveries, split shipments, and revised dispatch plans wherever required.
- Coordinate urgent purchase requirements and prioritize orders based on production criticality and approved business priorities.
- Monitor excess and obsolete inventory exposure by validating requirements and existing stock/open orders before placing additional orders.
- Highlight risks to production continuity and escalate unresolved material shortages with clear recovery plans.
- Maintain effective working relationships with approved suppliers to ensure timely order execution and reliable delivery performance.
- Follow up with suppliers on PO acknowledgement, order progress, dispatch readiness, delivery schedules, and pending supplies.
- Track supplier on-time delivery, responsiveness, commitment adherence, and order-related service performance.
- Coordinate with Quality and Stores for rejected, blocked, damaged, short, or non-conforming materials and follow up for replacement, repair, return, or credit note closure as applicable.
- Ensure supplier delivery issues and pending actions are documented, escalated, and closed within agreed timelines.
- Maintain supplier communication records and delivery performance data for periodic review.
- Ensure purchase orders are created using the latest approved supplier rates and authorized commercial terms.
- Check PO prices and conditions against approved rate records, quotations, rate contracts, or other authorized commercial references.
- Flag any mismatch, expired rate, unexpected price change, additional charge, or deviation in payment or delivery terms before PO release.
- Do not independently establish supplier rates, conduct market benchmarking, or revise negotiated commercial terms; refer such matters to the designated commercial authority for decision and approval.
- Maintain accurate records of approved rates, rate validity, quotations, purchase orders, and relevant commercial approvals for audit and traceability.
- Coordinate with Finance for supplier advances, credit limits, payment status, invoice discrepancies, debit/credit notes, and payment-related closure.
- Execute purchasing requirements for prototype, development, validation, pilot-production, and mass-production projects.
- Coordinate with R&D, NPI, Planning, and project teams to understand approved material requirements, sample quantities, project priorities, and required-by dates.
- Process approved sample and development purchase requirements and track supplier commitments against project milestones.
- Ensure timely PO placement and delivery follow-up for new product launches and production ramp-ups.
- Track BOM and engineering revisions and ensure that purchase orders reflect the latest approved item codes, specifications, and material revisions.
- Ensure disciplined use of ERP/MRP for purchase requisitions, purchase orders, PO amendments, supplier acknowledgements, delivery schedules, and purchase closures.
- Maintain accurate purchasing data, including supplier details, item codes, MPNs, approved rates, MOQ, lead times, delivery commitments, and payment terms.
- Prepare regular MIS covering open POs, overdue orders, shortages, material readiness, pending supplier confirmations, and order closure status.
- Coordinate with Stores and Finance to resolve pending GRNs, invoice mismatches, debit/credit notes, and purchase documentation.
- Maintain organized records of requisitions, approved commercial references, POs, supplier confirmations, dispatch documents, and correspondence.
- Develop and improve purchasing SOPs, checklists, workflows, trackers, and escalation mechanisms.
- Ensure compliance with company procurement policies, approval processes, audit requirements, and ethical purchasing practices.
- Lead, guide, allocate, and review the work of the purchasing team to ensure clear ownership of suppliers, purchase categories, and deliverables.
- Set priorities and performance expectations for buyers and monitor execution through regular reviews and dashboards.
- Coach team members on purchase requisition processing, PO accuracy, ERP discipline, supplier follow-up, delivery tracking, and issue resolution.
- Coordinate with Planning, Production, Engineering/R&D, NPI, Quality, Stores, Finance, and other relevant teams to ensure smooth purchasing operations.
- Escalate critical supply risks, price or term deviations, delayed deliveries, and unresolved material issues to the appropriate authority in a timely manner.
- Bachelor's degree in Electrical Engineering, Electronics Engineering, Mechanical Engineering, Supply Chain Management, or a related field.
- MBA/PGDM in Supply Chain Management, Operations, or Materials Management will be an added advantage.
- 10–12 years of relevant experience in purchase or procurement operations, preferably in electronics manufacturing, automotive electronics, EV, or EMS industries.
- Experience in execution of procurement for electronic components, PCBs, PCBAs, mechanical parts, harnesses, and other manufacturing materials.
- Experience in purchase requisition processing, PO execution, supplier coordination, delivery expediting, shortage management, and material planning.
- Good understanding of BOMs, MPNs, component lifecycle, material planning, lead times, MOQ, and inventory management.
- Working knowledge of ERP/MRP systems and advanced MS Excel.
- Prior experience managing or leading a purchasing team.
- Understanding of semiconductor supply chains, allocation constraints, obsolete components, and electronic-component procurement risks.
- Experience coordinating imports, international shipments, and overseas supplier deliveries.
- Exposure to BMS, EV Chargers, Motor Controllers, vehicle electronics, or embedded electronic products.
- Knowledge of supplier quality systems, ISO 9001, and IATF 16949 requirements.
- Strong coordination, planning, follow-up, reporting, and problem-solving skills.
- Material availability against approved production and project requirements.
- On-time delivery performance against confirmed supplier schedules.
- Purchase requisition-to-PO turnaround time.
- Accuracy of purchase orders and adherence to approved rates and commercial terms.
- Open PO ageing and overdue order closure.
- Shortage ageing and effectiveness of delivery expediting and recovery actions.
- Reduction in production interruptions attributable to delayed purchase execution.
- Timely closure of supplier delivery, quantity, documentation, and invoice-related issues.
- Accuracy and timeliness of ERP transactions, purchase MIS, and documentation.
- NPI and prototype material readiness against agreed project milestones.
- Purchasing team productivity and compliance with procurement processes.
- Purchase Execution & Ownership: Ability to manage purchasing requirements through PO placement, supplier confirmation, delivery, and closure.
- Material Planning & Supply Continuity: Ability to monitor demand, lead times, open orders, and shortages to protect production schedules.
- Electronics & Manufacturing Procurement: Understanding of electronic components, PCBs, PCBAs, mechanical parts, BOMs, MPNs, and manufacturing requirements.
- ERP & Process Discipline: Ability to maintain accurate transactions, documentation, trackers, and purchasing controls.
- Supplier Coordination: Strong follow-up, communication, escalation, and order-management capabilities.
- Team Leadership: Ability to guide buyers, allocate responsibilities, and ensure timely execution.
- Strong ownership and accountability for purchase execution and material availability.
- Proactive and solution-oriented approach to delivery delays, shortages, and changing priorities.
- Integrity, transparency, confidentiality, and ethical conduct in purchasing activities.
- Strong communication, coordination, and stakeholder-management skills.
- Attention to detail in item codes, MPNs, specifications, quantities, PO terms, and supplier documentation.
- Resilience and sound prioritization under production pressure.
- Disciplined execution, timely escalation, and continuous-improvement mindset.