About the role
Plan availability of materials at all depots under their jurisdiction, through most economic modes with the objective of meeting monthly sales requirements and optimizing service levels and costs.
Job Context & Major ChallengesJob Context:
The RLH position is normally located at State capitals or locations of business interest which are having high volumes of cement consumption. With the growth in logistics network in every region &to meet the increasing service requirements, Regional Logistics team needs to be strengthened with the addition of Regional Logistics Executives to ensure optimum fulfillment of operational & service requirements.
Regional Logistics Team plays an important role in understanding the needs of the market through regular coordination with the RHM &TSMs. Regional Logistics Executive needs to know the demand in the market, the secondary movement from the point of sale to the point of consumption, able to forecast the demand through his market visits ®ular interaction with all touch points.
Regional Logistics Executive (RLE) should also have a complete knowledge of the functioning of the plants & the capacity of the plant to supply, the loading constraints, the functioning of Railways as well as road despatches as these will have an impact on the arrival of the materials. He should plan the sourcing of inbound materials into his region considering the best in terms of lead &costs. In case the regular sources are affected due to any reason, he should have the back-up plan ready so that supply of materials is not affected to the market under any case. All despatch plans should be in line with the S&OP.
In rake served markets, the RLE should have complete understanding of the Railways functioning & have ready alternate distribution points (railheads) ready in the system so that if rakes are not available to the regular siding due to congestion / restriction, the alternate DC can be used.
RLE must know the process of rake clearance, the advance planning prior to arrival of the rake, the role of the C&F agents; goods shed supervisors, labour contractors, secondary transport from the railheads (unionised or non-unionised environment), selection of warehouses, storage norms for cement in warehouses, the waiver process on rail demurrages/wharfages if applicable, maintaining the desired rake firing ratio &lowering of rake in-efficiencies such as damages, cut & torn, shortages.A regular survey of handling rates at rake points & warehouses along with secondary freight must be done
RLE should track the orders generated from rake sidings &warehouses on a regular basis &follow up with the concerned agencies (C&F agents/secondary transporters) for maintaining 100% OTIF. In road served markets, he should also track the orders placed at the plants &follow up with the road coordinators.He must also have access to all MIS reports on stocks, inventory ageing, S&OP, new network status, secondary orders, &TLC analysis &suggest for operational improvements wherever required.RLE should train the managers of the C&F agents & secondary transporters in line with organisational compliances regularly inspect the warehouses, train the labour at the warehouses to adhere the safety standards &storage norms.
Major Challenges:
• Planning for supplies as per S&OP &ensuring that all locations receive their quantities to avoid sale loss
• Being flexible &proactive to sudden developments which may cause the logistics chain to be affected
• Be alive to all marketing schemes so that back-end logistics can be planned accordingly
• Planning for advance indents for rake loading to locations which are prone to restrictions / congestions, keeping a tab of indents that are being placed by competitors in his territory
• Ensuring that warehouses are functioning as per the company guidelines &market requirements. In case of push despatches, arrange for temporary warehouses closer to the markets
• Maintaining relations with all vendors (Railways, Handling agents, transporters, labour unions, warehouse owners) for smooth operations.
• Managing inventory in the desired manner, ensuring FIFO is followed at all warehouses
KRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)KRA1Compliance to Sales & Operations Planning• Ensuring depot wise availability of material as per agreed S&OP targets in active collaboration with Plant Log. Head.
• Management of the inventory in all depots.
• Propose for various temp. godown keeping view plant capacity utilization, imbalance in demand supply scenario, high penal charges at rail head etc.KRA2Cost Management• Evaluation & Recommendation for handling rate and the secondary freights from various godowns & good sheds in the region.
• Trend analysis of shortage, damages and reasons for same. Fixing accountability at loading / unloading / storage point based on analysis & necessary reports.KRA3Achievement of desired Customer Service Levels• Monitoring and improving On Time In Full Execution % and Good Orders %
• Ensuring material availability as per regional requirement and change in network location based on local issues related to change in entry rules, construction of new road/rail routes for better services.KRA4Vendor Management• Feedback to the secondary Transporter / Handling Agent on actual performance providing visibility of the expected services of the market w.r.t additional fleet requirement, fleet size etc. to enable availability of the desired resources and services from the vendor.
• Liasioning with the railway officials at each rail head / division for timely placement of rake in desired siding, follow up for stranded rakes, minimum waiver against demurrage and wharfage charges etc.