About the role
Experience Required: 7 to 10 Years
Key Responsibilities
Support the end‑to‑end administration of postees’ relocation lifecycle, including travel arrangements, accommodation, shipment of personal effects, and school sourcing for postees’ children where applicable etc.
Perform posting preparations such as: Prepare posting cost estimation and compute overseas allowances Receive the approved posting package, terms & conditions from HRBP Generation of posting letters Conduct briefings to explain assignment terms and conditions to postees Arrange tax briefing conducted by KPMG SG and/or Host country tax consultant on tax equalization concept, Singapore Tax Reporting in the year of departure and subsequent years, including business trips reporting, applicable reliefs / deductions and Taxation on Personal income outside of employment with CapitaLand and tax liability in posting country. Enrol postee and accompanied dependents for OSI and ISOS insurance coverage Arrange relocation vendor to assist postee with shipping of his personal effects
Liaise with SG HRBP, overseas HR and/or administrative counterparts on employment visa applications, work and residence permits, and registration of social and/or health insurance contributions etc. Coordinate with external service providers on relocation services, including shipment, booking of relocation travel, insurance coverage, notarization and legalization of documents etc. For example: Maintain and update postees’ records in the master tracking summary, including tracking of home passage utilization, rental claims, and other assignment‑related entitlements. Track key assignment lifecycle events, including commencement, extensions, localization, and repatriation. Ensure timely and accurate information flow to Payroll and Benefits teams regarding postees’ benefits programme (e.g. cessation of iFlex insurance coverage, claims, overseas allowance) Mobility Tax
Manage and ensure accurate and compliant host country monthly and annual tax reporting for postees, including tax equalization and business‑trip‑to‑Singapore tax reporting. Support Double Tax Agreement (DTA) and Foreign Tax Credit (FTC) claims and assist with tax clearance reporting requirements. Liaise with external tax consultants and manage end‑to‑end tax reporting for assignees across multiple jurisdictions. Coordinate the collection, preparation, and submission of assignment‑related compensation data for tax reporting. Review tax computations, validate data inputs, and follow up on queries raised by tax consultants. Track and monitor tax filing and payment deadlines across jurisdictions. Liaise with postees and/or HRBPs to coordinate the return of tax refunds payable to the company, where applicable.
Payroll, Claims & Annual Processing
Verify and approve postees’ claims submitted via Workday / IWF / iClaims. Prepare monthly payroll instructions to payroll team. Support year‑end tax reporting (e.g. IR8A) for postees and provide relevant information to payroll. Support annual tasks, including: Computation of hypo-tax withheld on bonus es following March bonus payout. Revision of overseas allowances due to salary review Upload of revised annual limits for Medical Savings Account (MSA) and health screening in Workday Perform accruals at year-end for unutilized home trips, tax payments and other posting related expenses. Provide these to BUHR for consolidation of BU accrual provision. Consolidate the Mercer Annual Global Subscription Renewal for CLI, CLD and Ascott. Group Rewards will follow up on signing the engagement letter with Mercer.
Insurance Renewal & Charge‑Out Administration
Prepare and provide the annual renewal insurance coverage listing for postees and China local staff to the insurance broker, Howden. Prepare insurance premium and GST charge‑out details to Finance and for host country tax reporting, including: Breakdown of premiums by employee for tax reporting purposes Breakdown of premiums by host companies to be indicated on the invoices
Ad-hoc Support
Provide postees’ costs to Group Rewards for budgeting purposes. Verify invoices and submit them in SAP / Cognix for payments processing. Verify tax service fees invoices and inform respective host HR for payment processing. Review housing reimbursement limits every two to three years with reference to Mercer Report and prepare proposals for CLI and CLD Group Rewards’ approval.
Stakeholder Support
· Role of first point of contact for mobility‑related enquiries from HRBPs and postees.
Requirements
Diploma / Degree in Human Resource Management or any other relevant disciplines. Minimum 5 years of international expatriate management experience. Good knowledge of local employment laws and regulations. Good knowledge of personal tax and CPF regulations. Proficient in MS Office applications. Knowledge of Workday Meticulous, good analytical skills and attention to detail. Able to work under pressure with a good sense of urgency in a fast-paced environment.
Shift : Singapore shift (approx. 6:00 AM – 4:00 PM IST), aligned to the supported regions
Must Have : Global Mobility & Relocation Mobility Tax & Compliance Singapore Personal Tax & CPF Tax Equalization & Hypo-Tax Business Travel Reporting Mobility Accruals & Overseas Allowances Stakeholder Management & Analytical Skills
Good To have: Advanced Mobility & Rewards Vendor & Insurance Management Finance & Invoice Processing SAP / Cognix Postee Briefings & Stakeholder Communication Qualifications: BACHELOR OF ARTS