Sr Executive / AM - Admin

Responsible for all Administrative functions including plant infrastructure - Housekeeping, Gardening, Travel arrangements, clerical and office support.

• Responsible for providing administrative support in various services like:
• Upkeep of Housekeeping inside the plant and outside premises in the plant,
• Hotel bookings: Hotel bookings for Guests/ Interview candidates/ New Joinees.
• Courier Services: Keeping track of all couriers in / Out
• Travel & Transport: Tour arrangements and employee transport – Bus services, Taxi, 24 hrs Car, Office owned Cars.
• Air Ticket booking: Flight ticket booking for company employees & guest.
• Providing all Admin support for the various employee engagement events like – Bday Celebrations, Festival celebrations, Training sessions, Sports tournaments etc.
• Employee Uniforms & safety shoes: Ordering & distribution of Uniforms & Safety Shoes.
• Canteen services: Responsible from vendor selection till Menu finalisation, Upkeeping Inhouse Canteen infrastructure, resolving issues if any.
• Lockers: Providing Lockers to employees.
• Maintaining Office Pantry services – Vending machines
• Horticulture: Maintaining Garden inside & outside plant.
• Pest Control: Ensure pest control at regular intervals in plant premises and track its record as per schedule.
• Telephone services - Responsible for handling & Issuance of SIM card the Monthly mobile bills – Airtel & Vodafone account for employees.
• Stationery: Procure & distribution of stationery on a quarterly basis.
• Security services: Supporting the Admin & Security Head for Security services.
• Checking all the incoming invoices/ bills related to Admin and forward them to Finance.
• Make arrangements for all Customer/Vendor visits.
• Devising and maintaining office systems and maintain an adequate inventory of office supplies.
• Liaising with members of staff in other departments or external contacts.
• All FRRO and other liaising work related to Expats.
• All Admin arrangements for Extra Brigades.
• Admin support for all HR activities
• Observes & promotes all regulatory requirements as defined per applicable regulations, rules & procedures established by the Company, and notify any violation or deviation to the immediate supervisor or appropriate authority.
• Assures that all assigned personnel have the appropriate training and qualifications to perform all duties and responsibilities. Complies with own training requirements to perform duties of own job
• Signing of returnable and non-returnable material gate pass
• Hiring of cars for visitors, employees from the authorized travel service provider
• Submit facility upkeep and or facility upgrade proposals to the Management.
• Verify and sign service providers’ bills related to the areas of housekeeping, garden maintenance, security services

• Education – University/bachelor’s degree or Equivalent.
• Experience -A minimum 8-10 years of experience in the field of Administration and Human Resources with SAP knowledge and experience
• Adaptability
• Time Management & Team work
• Communication skills, Good planning skills
• Good social connect in Local community and Industries.
• Good Computer – Excel working skills, Presentation skills, SAP knowledge.
• Good knowledge about documentation related to Audit standards like IMS, OHSAS, BRCGS