About the role
What we are looking for: -The Talent Assistant will provide day-to-day support to our client’s recruiting and training teams, with a focus on candidate sourcing and outreach, interview scheduling, new hire training coordination, and system access setup. The role is designed to take ownership of the high-volume, repetitive sourcing and coordination work across the hiring and onboarding process, allowing the team to spend more time interviewing, selling roles to candidates, and training and developing new team members
Job responsibilities:
- Review candidate profiles and resumes against the requirements for each role and location.
- Share the recruiter’s scheduling link with interested candidates and keep the recruiter’s calendar filled with qualified introductory calls.
- Track the number of candidates in the pipeline by role and location and meet regularly with the recruiter to refine search criteria when candidates are not the right fit.
- Coordinate with other recruiting resources on bulk outreach and provide additional support during periods of high-volume hiring for specific locations.
- Review the roster for each incoming training class and build and send a two-week training schedule for each cohort based on standard training dates.
- Schedule training sessions across three to four US time zones and coordinate changes and reschedules in Outlook as availability shifts.
- Schedule and manage 30, 60, and 90 day reviews for each new hire after training completion, including any reschedules.
- Review call recordings, appointment note transcriptions, and SMS texts for quality assurance and adherence to training during new hires’ first 60 days.
- Track attendance for internal and external vendor-provided training sessions and keep training and review calendars accurate and up to date.
- Submit system access requests for new hires and coordinate with relevant stakeholders to set up access to tools such as Docusign and internal messaging groups.
- Ensure all system access is in place before each new hire’s first day, working from the onboarding checklist and tracking completion for each new hire.
- Follow up on outstanding or incomplete access requests until resolved.
- Verify new hires’ enrolment in required systems, including email and text notifications, Zoom Phone, call queues, and the answering service, approximately two weeks after the hire date.
- Educational Qualification: A bachelor’s degree in any discipline; a degree in Human Resources or Business Administration is a plus.
- Recruitment Experience: 2–5 years of experience in US recruitment, talent sourcing, or recruiting coordination.
- Scheduling & Calendar Management: Strong experience scheduling interviews, training sessions, and reviews across multiple US time zones in Microsoft Outlook.
- Onboarding Support: Familiarity with onboarding processes, including system access requests, onboarding checklists, and completion tracking.
- Tools & Systems: Working knowledge of applicant tracking systems (ATS), Microsoft Outlook, Excel, Docusign, and Zoom.
- Organizational Skills: Ability to manage high volumes of recurring tasks accurately, maintain trackers, and meet deadlines.
- Communication Skills: Excellent verbal and written English communication skills, with the confidence to interact with US-based candidates and client teams.
Preferred Skills:
- Experience supporting recruitment for US real estate, property investment,
- Experience coordinating new hire training programs.
- Familiarity with Zoom Phone, scheduling links, and applicant tracking systems.
- Prior experience working with US clients in a KPO, offshore, or remote setup.
You must have:
- 2-5 years of experience in US recruitment, sourcing, or recruiting coordination.
- Strong scheduling and calendar management skills across multiple US time zones.
- Familiarity with onboarding coordination and system access setup.
- Excellent verbal and written communication skills.
- The ability to manage recurring workflows independently and deliver accurate, timely work with minimal supervision.
Title: Talent Assistant – Recruiting & Onboarding SupportDepartment: Talent AcquisitionEmployment Type: Full-Time, PermanentJob Location: Remote, New DelhiIndustry: KPO, OutsourcingShift Time: EST/PST - US Time zone