Temp | Administration | Administrative Assistant | Level 2(INR)

Company: Morgan StanleyPosition: COO Shared Services Team AdministratorTenure: 6 Month ? 1 year, can be extended, subject to performance review.Experience: 2-4 YearsLocation: Goregaon, MumbaiAvailability: Immediate/ 30 daysEmployment Type: TemporaryCompany Profile:Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments, and individuals from more than 1,200 offices in 43 countries.As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethics. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve, and grow. A philosophy that balances personal lifestyles, perspectives, and needs is an important part of our culture.Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.Background on the TeamAbout the Role: The team is COO Shared Services that sits within the Global Divisional Management team that supports the execution of various initiatives for Global Operations. We are seeking a highly motivated and organized individual who enjoys working in a fast-paced environment, can own deliverables, work to tight deadlines and can support and / or manage multiple tasks at the same time. The ideal candidate is looking to grow with an expanding team that is going through an exciting transformation. The role requires timely execution of BAU (Business as Usual) related activities such as training management, communications, D&I (Diversity & Inclusion) initiatives and other global divisional management activities. This role also involves global stakeholder management, vendor management and developing various reports using the extensive data available through our systems and leveraging automation tools to reduce manual efforts where possible.Working hours for the Team will be 12:00 am to 9.00pm IST** Management discretion to change to support business demands. Primary Responsibilities:?Owing End to End management of Training ?Bespoke reporting to stakeholders and management. ?Managing last minute changes from vendors and trainers.?Vendor management ? e.g. holiday proofing of training dates, tracking invoices. ?Maintenance and creation of internal social page i.e. Jive.?Downloading attendance sheets from the system within timelines to further share it with concerned groups. ?Liaising with multiple stakeholders to manage timeline-based expectations.?Time to Time touchpoint calls with internal stakeholders to check on ongoing projects?Capturing attendance in the standard format maintained. ?Updating tracker & maintaining relevant data in respective folders. ?Sending Feedback surveys to participants after classroom sessions.?Creating enrollment links on Firms internal tool.?Drafting Training invites to share with participants.?Partnering with Global support teams on extended local coverage.?Prompt action on participant queries.?Data extraction from Dashboard/Firm Tools for further analysis.?Supporting Comms team and for other activities involved in the Global COO shares services space.Skills required (essential) ?Advanced Excel preferred?Project Plan & Management skills?HTML, Jive, Basic Coding?Knowledge of building Dashboards / Tableau / PowerBI?Coordination and Multitasking?Communication and Implementation?Email Etiquettes?Proactive?Open to Learn and Passionate?Time Management?MS office Basics?Planning and execution?Team Player?Adaptable / Flexibility?Detail Oriented?Problem Solving?Logical ThinkingEducation required:?Minimum Graduate in any discipline?2 -4 yrs. of work experience in Business Administration, Executive Assistant or office management support, Operations or Project management.

Additional Details

• Job Title : Temp | Administration | Administrative Assistant | Level 2(INR)
• Super Function : Administration
• Position : Operations-0029
• Skill Track : Administrative Assistant
• Experience Level : Level 2
• Justification : Replacement - Run Rate Increase
• Has a Candidate been Pre-Identified? : No
• If Pre-Identified, please provide Candidate First Name and Last Name : (No Value)