About the role
Primary Responsibilities
Accounts Payable
- Ensure that invoices are correctly coded, posted into system, and adequately attached with relevant documents such as Purchases Orders, Banquet Event Orders etc
- Ensure that all payment requisitions are approved by relevant Department Heads or Division Heads
- Ensure that journal entries interfaced from Cost Control/Receiving Office are correct
- Post all manual cheques into the system
- Schedule and make electronic payment according to approved policies & procedures
- Ensure that all expenses for the month are posted and necessary accruals made
- Ensure that Accounts Payable aging tally with General Ledger
- Update creditors’ reconciliation to ensure our records tally with creditor’s statement
- Check daily F&B invoices interfaced from Cost Control to ensure accuracy of prices, quantities against delivery orders and purchase orders
- Make accurate and timely payment to creditors according to approved policies & procedures
- Ensure that payment advices are sent out to creditors on time
Other Responsibilities
- Be aware of the hotel fire & life safety/emergency procedures
- Attend all briefings, meetings and trainings as assigned by management
- Maintain a high standard of personal appearance and hygiene at all times
- Perform other reasonable duties assigned by the assigned by the Management
Main Complexity/Critical issues in the Job
Ensure accuracy and efficiency of processing and monitoring payments.
QualificationsKnowledge and Experience
- Degree/Diploma in Accounting / Finance
- Minimum 1 year of experience in a similar capacity
- Good reading, writing and oral proficiency in English language
- Proficient in MS Excel, Word, PowerPoint and relevant accounting systems
Competencies
- Good communication skills
- Service oriented with an eye for details
- Ability to work effectively and contribute in a team
- Self-motivated and energetic
- Well-presented and professionally groomed at all times