About the role
Vendor & AMC ManagementManage contracts, relationships, and service levels of all third-party vendors (security, housekeeping, pantry, pest control, printers, HVAC, etc.) including AMC (Annual Maintenance Contracts).
Office Supplies & Inventory ManagementMonitor and manage inventory of office supplies and administrative materials; ensure timely procurement and avoid stock-outs.
Housekeeping & CleanlinessOversee day-to-day housekeeping activities to maintain hygiene and cleanliness across all office areas, especially customer-facing zones.
Security & Access ControlImplement and monitor access control systems; manage physical security; coordinate with security staff to ensure the safety of staff and property.
Travel, Hotel & Logistics CoordinationHandle all arrangements for staff or guest travel, accommodations, and logistics in a cost-effective and smooth manner.
Compliance & LicensesEnsure compliance with statutory norms (building license, fire safety, shop & establishment, waste disposal, etc.); maintain documentation and liaise with government agencies when needed.
Health, Safety & Fire PreparednessOversee fire safety systems, conduct drills, maintain safety equipment, and ensure the workplace adheres to health and safety regulations.
Space Planning & Seating ArrangementsEfficiently manage workspace allocation, ensure optimal utilization of available space, and coordinate any renovation or expansion.
Admin Budgeting & Cost OptimizationPrepare and manage administrative budgets; track expenses and explore ways to reduce administrative overheads without compromising service quality.
Asset ManagementMaintain records of all office assets, including laptops, furniture, equipment, etc.; ensure tagging and periodic audits.
Utility ManagementMonitor electricity, water, and other utility bills to control wastage, reduce downtime, and avoid penalties.
Courier & Document HandlingOversee internal and external mail/courier systems, ensuring timely dispatch, receipt, and tracking of important documents.
: Grooming & Uniform Oversight
Ensuring showroom staff adhere to grooming standards and uniform protocols, including proper wearing of brooches, name tags, and overall appearance as per company guidelines.
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