About the role
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to work closely with the general manager. The role involves executive support, meeting and project coordination, business operations, stakeholder management, and ensuring timely follow-through on critical business priorities.
Responsibilities:
- Manage and optimize the general manager's calendar.
- Coordinate internal and external meetings with leaders and advisors.
- Manage emails and meeting requests; draft responses when needed.
- Prepare meeting briefs, agendas, and document summaries.
- Organize meetings, record key points, and track action items.
- Follow up with stakeholders on pending action items.
- Maintain trackers for projects, priorities, and deliverables.
- Coordinate recurring activities, audits, filings, templates, and KRA reviews.
- Work with internal teams, consultants, the company secretary, and tax partners.
- Support monthly MIS, investor updates, and quarterly board packs.
- Coordinate with cross-functional teams and external partners.
- Handle confidential business, compensation, leadership, and investor information.
Requirements:
- 2-4 years of experience in EA, Chief of Staff, or similar roles.
- Startup or VC-funded company experience is an advantage.
- Strong Excel skills, including Pivot Tables and VLOOKUP.
- Proficient in Google Workspace and Microsoft Office.
- Experience managing trackers, dashboards, and documentation.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Excellent attention to detail and follow-through.
- Ability to manage multiple priorities in a fast-paced environment.
- High professionalism and confidentiality.
- Ability to follow up and ensure stakeholder accountability.
- Strong problem-solving and ownership mindset.