About the role
We are looking for a well-organized, proactive, and presentable Executive Assistant / Executive Secretary to provide comprehensive administrative and executive support to the Managing Director. The candidate will be responsible for managing schedules, coordinating meetings and travel, handling correspondence, preparing reports and presentations, and ensuring timely follow-up on key action items. The ideal candidate should have excellent communication skills, strong organizational abilities, attention to confidentiality, and the ability to manage multiple priorities effectively.
- Manage the MD's calendar, meetings, appointments, and schedules
- Coordinate travel arrangements, accommodation, and itineraries
- Prepare meeting minutes, presentations, reports, and other documents
- Handle emails, calls, and correspondence on behalf of the MD
- Coordinate with internal teams and external stakeholders
- Track follow-ups and ensure timely completion of action items
- Maintain confidentiality of business information and documents
- Provide day-to-day administrative and executive support to the MD
- Assist with scheduling and coordination of business meetings and activities
- Support the MD with other administrative and coordination requirements as needed
- Graduate in any discipline
- 4–6 years of experience as an Executive Secretary or Executive Assistant
- Excellent verbal and written communication skills
- Strong interpersonal and coordination skills
- Good knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
- Strong organizational and time-management skills
- Ability to multitask and manage multiple priorities
- Proactive, responsible, and detail-oriented approach
- Ability to maintain confidentiality of sensitive business information
- Willingness to travel to Hyderabad and Bengaluru as required
- Young, energetic, professional, and presentable personality