About the role
The core responsibilities for the job include the following:
Executive Support and Administration:
- Manage and maintain the CEO's calendar, appointments, meetings, and travel itineraries with precision.
- Act as the primary point of contact between the executive office and internal/external stakeholders.
- Draft, review, and manage correspondence, reports, presentations, and confidential documents.
- Prepare briefing materials, agendas, and minutes for board meetings, leadership reviews, and client interactions.
- Handle expense reports, reimbursements, and budget tracking for the executive office.
Travel and Logistics Coordination:
- Arrange comprehensive domestic and international travel plans, including flights, hotels, visas, and ground transportation.
- Accompany senior leadership on business trips domestically and overseas as required.
- Manage logistics for executive conferences, off-sites, investor meetings, and client visits.
- Ensure all travel documentation and compliance requirements are in order at all times.
Communication and Stakeholder Management:
- Screen and prioritize incoming calls, emails, and requests on behalf of the executive team.
- Liaise professionally with clients, investors, government officials, and business partners.
- Maintain confidentiality and exercise discretion in handling sensitive business matters.
- Coordinate between cross-functional teams to ensure timely execution of leadership directives.
Office and Event Management:
- Plan and coordinate internal and external events, town halls, and leadership summits.
- Maintain an organized filing system and document management protocols.
- Supervise administrative support staff and office operations where required.
- Manage procurement of office supplies and vendor coordination for the executive office Graduate or Postgraduate degree in Business Administration, Management, or a related field.
Requirements:
- Minimum 3-6 years of experience as an Executive Assistant, Personal Secretary, or in a similar senior administrative role.
- Prior experience supporting C-Suite executives in a corporate or technology environment preferred.
- Demonstrated experience in managing international travel logistics and visa processes.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and productivity tools (Google Workspace, Zoom, Teams).
- Excellent verbal and written communication skills in English; proficiency in additional languages is an advantage.
Personal Attributes:
- Advanced calendar and schedule management.
- Travel planning and logistics.
- Business correspondence and report writing.
- Stakeholder and vendor management.
- MIS and documentation management.
- High degree of discretion and confidentiality.
- Proactive and self-motivated.
- Composed under pressure and deadline-driven.
- Excellent interpersonal skills.
- Adaptable and travel-ready at short notice.