About the role
- Manage and optimize the CEO’s calendar, including meetings, appointments, and priorities
- Coordinate internal and external schedules, ensuring efficient time allocation
- Schedule, organize, and prepare for meetings
- Draft agendas, capture minutes, and track action items
- Ensure timely follow-ups on decisions and deliverables
- Track key tasks, deadlines, and projects across teams
- Proactively follow up with stakeholders to ensure completion
- Act as a bridge between the CEO and internal teams
- Manage emails, calls, and other communications on behalf of the CEO
- Draft, review, and send professional correspondence
- Serve as a point of contact for internal and external stakeholders
- Prepare reports, presentations, and summaries for the CEO
- Maintain organized records, documents, and files
- Support data tracking and reporting processes
- Plan and manage travel arrangements (flights, accommodation, itineraries)
- Coordinate internal events, meetings, and external engagements
- Utilize AI tools to enhance productivity, scheduling, reporting, and communication
- Identify opportunities to automate workflows and improve efficiency
- Bachelor’s degree in Business Administration or related field
- 2–5 years of experience as an Executive Assistant or similar role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in MS Office / Google Workspace
- Familiarity with AI tools and productivity software
- High level of discretion and confidentiality
- Ability to work in a fast-paced, dynamic environment
- Proactive and detail-oriented
- Strong problem-solving mindset
- Ability to prioritize and multitask effectively
- Tech-savvy with a willingness to learn new tools
- Work closely with leadership and gain strategic exposure
- Dynamic and growth-oriented environment
- Opportunity to leverage cutting-edge tools including AI