About the role
Job Title: HR Operations - Specialist
Location: Mumbai
Experience: 5-8 years
About the Role: Join OGS to drive seamless HR operations and executive support, optimizing daily workflows for senior leadership. Act as the central coordination point to ensure efficient administrative execution and impactful business operations.
Role and Responsibilities (What You'll Do):
- Manage end-to-end business travel arrangements for the team, including flights, hotels, ground transportation, and cab bookings, ensuring timely and cost-effective coordination.
- Own calendar and diary management for senior leadership, including the Creative President, two Executive Creative Directors, and Deputy CSO, ensuring effective scheduling and prioritization of meetings.
- Coordinate expense management activities for leadership, including expense submission, documentation, tracking, and follow-up for timely processing.
- Provide comprehensive meeting and event coordination support for key client and business meetings, including meeting-room bookings, catering arrangements, and coordination with service providers.
- Liaise with the Building Events Team and relevant internal stakeholders to coordinate event logistics, facilities, and on-site requirements.
- Manage visitor access and meeting logistics, including visitor passes, reception coordination, and access requirements for internal and external attendees.
- Proactively anticipate leadership and team requirements, resolve administrative issues, and ensure a high-quality executive support experience.
Qualifications (What You'll Bring):
Must-Have:
- Proven proficiency in managing complex end-to-end travel itineraries, flight and hotel reservations, and ground transportation with high attention to detail.
- Demonstrated expertise in executing calendar and diary management for senior executives, balancing competing priorities efficiently.
- Hands-on experience in handling expense management, expense reporting, documentation, and tracking for financial accuracy.
- Strong competency in administrative operations, meeting coordination, event management, and vendor coordination in a fast-paced environment.
- Advanced capability in stakeholder management, visitor management, and facility coordination to support seamless daily business functions.
Preferred:
- Graduate or Post Graduate Degree in Human Resources or a related discipline.
- Strong domain expertise in corporate administrative operations, HR operations, and executive support within global environments.
- Exceptional time management, multitasking, problem-solving, and superior verbal and written communication skills.
Why Join Us? (Company, Culture & Benefits):
We are OGS—Omnicom's Integrated Solutions Engine, bringing together global talent to build adaptive, future-ready solutions for ambitious agencies and clients. We offer a competitive compensation package, health benefits, professional development opportunities, and flexible hybrid working arrangements.
Our Commitment to You (Inclusivity & Process):
We are an Equal Opportunity Employer committed to diversity and inclusion. We welcome candidates from all backgrounds and make hiring decisions based on merit. Please ensure you have the legal right to work in this specific location before applying.
We encourage candidates of all backgrounds to apply. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Accommodations: We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process.
Join Our Journey: We are OGS, and our future is built by you. Bring your unique talent to a team that champions growth, innovation, and belonging. Apply now to start your journey.