Purchase Executive

To manage and coordinate end-to-end import procurement, shipping and logistics activities for MGI, TGI, and HVS, ensuring timely material availability, statutory compliance, accurate documentation in SAP, and smooth coordination with internal and external stakeholders.

• 1. Import Procurement in SAP & Order Handling under SVB and MD 15 License
• Execute and monitor import purchase orders for MGI, TGI, and HVS businesses as per approved sourcing strategy.
• Coordinate with overseas suppliers for order confirmation, shipment schedules, pickup, and dispatch readiness.
• Ensure compliance with agreed commercial terms, Incoterms, and delivery timelines.
• Liaise with Customs House Agents (CHA) for customs clearance, duty assessment, and BOE filing.
• Coordinate with Freight Forwarders (FF) for sea/air shipments, vessel planning, and shipment tracking.
• Ensure timely filing and follow-up with the DEFT office for import documentation, regulatory clearance, RoDTEP, and statutory compliance for EPCG.
• Verify accuracy of import documents including Invoice, Packing List, BL/AWB, COO, Insurance, COC, and other statutory certificates.
• Track and resolve discrepancies in shipping documents with suppliers, CHA, and FF on a timely basis.
• Ensure compliance with DGFT, Customs, GST, and company import policies.
• Coordinate with Accounts & Finance for timely bill booking of supplier invoices, CHA bills, duty and statutory charges, CFS, shipping line, and local transport bills.
• Ensure all bills are supported with proper original documentation and approvals as per SOP matrix.
• Follow up for due payment release and resolve accounting or commercial discrepancies.
• Coordinate with internal stakeholders including Planning, User Indenter, Stores, and Finance for smooth execution.
• Provide regular status updates on shipments, delays, and customs clearance issues.
• Maintain import trackers, MIS reports, and documentation records for audit and compliance.
• Support cost-control initiatives related to freight, duties, and logistics charges.
• Identify process improvements to reduce lead time, demurrage, and detention costs.
• Support external audits and internal reviews related to import operations.

• Strong knowledge of import procedures, customs clearance, and logistics operations for AIR and Sea shipments.
• Hands-on experience with SVB, MD 15 License, RoDTEP, EPCG, CHA, FF, and DEFT coordination.
• Understanding of Incoterms, IGM, BOE filing, HS codes, CFS, shipping lines, and duty structures.
• Good coordination and communication skills with cross-functional teams.
• Proficiency in SAP MM Module and MS Excel, Word, and PPT.
• Ability to work within timelines and handle multiple shipments at short notice.
• Graduate / Postgraduate in Commerce, Supply Chain, or relevant field / EXIM.
• 5–8 years of experience in import handling and procurement operations.
• Prior experience in manufacturing or a regulated industry is preferred.