Store Manager

SECTION I: BASIC INFORMATION IC L&T Energy-CarbonLite Solutions (LTECLS) SBG L&T-MHI Power Boilers Pvt. Ltd. BU Project Management Segment - Cluster (if applicable) - Job Function Project Management Role (with Variant, if applicable) Store Manager Grade E2 - M1A Band S to E Base Location Vadodara Workplace Classification HQ Reporting to No. of Direct Reports SECTION II: ROLE SUMMARY (Purpose of the Role) The Site Store Manager is responsible for managing the end-to-end site stores and inventory operations within a large-scale EPC project. Reporting to the Project Manager, the role involves planning, receiving, inspecting, storing, preserving, issuing, and accounting for all project materials, equipment, tools, and consumables required for construction activities. The Site Store Manager ensures timely availability of materials to the construction team while maintaining accurate inventory records, stock reconciliation, and compliance with project procedures and company standards. The role also includes coordinating with procurement, logistics, construction, quality, and finance teams, monitoring material movements, minimizing inventory losses, ensuring proper storage and preservation practices, supporting audits, and maintaining efficient store operations throughout the project lifecycle under the guidance of the Project Manager. SECTION III: KEY RESPONSIBILITIES/ ACCOUNTABILITIES Store & Inventory Management Manage the receipt, inspection, storage, preservation, issue, transfer, and return of all project materials, equipment, tools, and consumables in accordance with project procedures. Ensure proper identification, storage conditions, preservation, and housekeeping of materials to prevent damage, deterioration, or loss. Maintain optimum inventory levels and ensure timely availability of materials to support uninterrupted construction activities. Conduct periodic physical stock verification and reconcile inventory records with system balances. Material Receipt & Issue Verify incoming materials against Purchase Orders, delivery challans, packing lists, and inspection documents before acceptance. Coordinate with Quality, Procurement, Logistics, and Construction teams for material inspection, acceptance, rejection, and discrepancy resolution. Issue materials to site execution teams against authorized Material Issue Slips (MIS) or approved requisitions while ensuring complete traceability. Monitor and control material returns, surplus materials, scrap, and reusable items. Project Coordination Support Coordinate with Procurement, Logistics, Planning, Construction, and Project Management teams to ensure timely receipt and availability of project materials. Monitor material delivery schedules and highlight potential shortages or delays that may impact project execution. Support Package Engineers and Project Management by providing material availability status and inventory reports for planning and execution. Coordinate with Finance for material reconciliation and support SAP transactions related to Goods Receipt (GRN), Goods Issue (GI), Material Transfer, and stock adjustments, as applicable. Vendor & Contractor Interface Support Coordinate with suppliers, transporters, and subcontractors for material receipt, unloading, storage, and documentation. Ensure timely reporting and resolution of shortages, transit damages, and non-conforming materials in coordination with Procurement and Quality teams. Maintain complete records of vendor deliveries, material acknowledgements, and pending material receipts. Compliance & Audit Support Ensure compliance with company policies, project procedures, inventory control standards, and statutory requirements related to material storage and handling. Maintain accurate inventory records and supporting documentation for internal and external audits. Support project material reconciliation, surplus material identification, disposal activities, and final project close-out documentation. Ensure compliance with HSE requirements for safe storage, handling, preservation, and movement of materials within the site stores. Tools & Reporting ? Maintain accurate inventory records using SAP or other approved ERP/Inventory Management Systems. ? Generate periodic reports on stock status, material receipts, issues, pending deliveries, non-moving inventory, shortages, and inventory reconciliation. ? Maintain systematic physical and electronic records of store transactions, material traceability, and inventory documentation to support project reporting and audits. SECTION IV: KEY INTERACTIONS Internal Stakeholder Purpose of Interaction Project Manager Receive guidance on documentation priorities and support for project reporting and compliance. Provide updates on document status, pending approvals, and audit readiness. Engineering Team Coordinate submission, review, and approval of drawings and technical documents. Track revisions and ensure proper version control. Quality & HSE Teams Support documentation during audits and compliance checks. Procurement & SCM Teams Coordinate for submission and transmittal of vendor-related documents. Construction & Site Execution Teams Share latest drawings and documents required for site execution. Ensure timely communication of revisions and technical updates. External Stakeholder Purpose of Interaction Vendors / Subcontractors Receive and track submission of inspection documents, dispatch documents etc. Third-Party Inspectors / TPIA Maintain inspection records and ensure proper archiving. SECTION V: KNOWLEDGE & EXPERIENCE KNOWLEDGE Minimum Qualifications Bachelor of Commerce (BCom) Language Skills English EXPERIENCE Years of Experience 5+ years Nature of Experience Practical experience in managing technical documentation, drawings, transmittals, and correspondence in coordination with cross-functional teams such as engineering, procurement, quality, and site execution. Familiarity with version control, document workflows, and use of Document Management Systems. SECTION VI: TECHNICAL & LEADERSHIP / BEHAVIORAL SKILLS REQUIRED TO EXECUTE THE ROLE SKILLS Technical Skills (if available) Strong knowledge of site stores management, inventory control, material handling, preservation, and warehousing practices in EPC projects. Good understanding of engineering materials, construction equipment, consumables, and their storage and preservation requirements. Proficiency in ERP systems (preferably SAP MM) for Goods Receipt (GRN), Goods Issue (GI), Material Transfer, Inventory Management, and Stock Reconciliation. Knowledge of material traceability, inventory control procedures, and project documentation requirements. Familiarity with procurement, logistics, construction, quality, and finance processes within EPC project execution. Understanding of HSE requirements, statutory regulations, and best practices related to material storage, handling, and housekeeping. Leadership / Behavioral Skills (if available) Strong planning, organizational, and inventory management skills. Excellent coordination and communication skills for working with Procurement, Logistics, Construction, Quality, Finance, and vendors. High level of accuracy, integrity, and attention to detail in inventory and documentation management. Strong analytical and problem-solving skills to resolve inventory discrepancies and material-related issues. Ability to prioritize work, manage multiple activities, and perform effectively under project deadlines. Proactive approach with a strong customer-service mindset to ensure timely material availability for site execution. Leadership capability to manage store personnel, promote discipline, and maintain a safe, efficient, and well-organized store environment.