About the role

Job Title: Accounts ExecutiveOrganization: Kidzonia International PreschoolLocation: Sanpada - HOReports To: Accounts ManagerEmployment Type: Full-TimeJob PurposeThe Accounts Executive is responsible for managing the financial, accounting, and compliance functions of Kidzonia Preschool. The role ensures accurate financial records, timely fee collection, expense control, statutory compliance, payroll coordination, and financial reporting, while supporting the centre’s smooth operations and financial sustainability.Key Responsibilities1. Fee Management & Revenue AccountingManage end-to-end student fee billing and collections.Generate invoices, fee receipts, and payment acknowledgements.Track fee due dates, outstanding balances, and follow-ups with parents.Coordinate with Centre Manager on fee policies, discounts, waivers, and refunds.Maintain student-wise fee ledgers and reconciliation.Ensure accurate posting of receipts from cash, cheque, UPI, bank transfer, and online gateways.Prepare daily, weekly, and monthly fee collection reports.2. Accounts & BookkeepingMaintain accurate books of accounts as per accounting standards.Record all financial transactions including:IncomeExpensesPetty cashBank transactionsMaintain general ledger, cash book, and bank book.Perform regular bank reconciliation statements (BRS).Ensure proper documentation and filing of vouchers and invoices.Assist in monthly and year-end closing of accounts.3. Expense & Cost ControlProcess vendor bills, staff reimbursements, and operational expenses.Verify bills against approvals, budgets, and supporting documents.Monitor and control day-to-day expenses to avoid budget overruns.Maintain vendor payment schedules and ageing reports.Coordinate with procurement and operations teams for cost optimization.4. Payroll & Staff PaymentsCoordinate payroll processing for teaching and non-teaching staff.Maintain attendance, leave, and salary records.Process salary payments, incentives, bonuses, and reimbursements.Ensure timely statutory deductions and compliance.Maintain confidentiality of payroll data.5. Statutory & Regulatory ComplianceEnsure compliance with applicable statutory requirements, including:GST / VAT (if applicable)TDS / Withholding taxPF, ESI, gratuity (as applicable)Professional taxCoordinate with external auditors, consultants, and tax advisors.Maintain statutory registers and compliance records.Assist during audits, inspections, and assessments.Ensure timely filing of returns and payments.6. Financial Reporting & MISPrepare periodic financial reports including:Income & expenditure statementsFee collection summariesOutstanding and ageing reportsExpense analysisProvide financial MIS reports to Centre Manager and management.Assist in budget preparation and variance analysis.Support management in financial decision-making.7. Vendor & Asset ManagementMaintain vendor master data and agreements.Track purchase orders, invoices, and payments.Maintain fixed asset register including:FurnitureLearning materialsEquipmentTrack asset depreciation and maintenance records.8. Documentation & Record KeepingMaintain organized and accurate financial records.Ensure safe custody of cash, cheques, and financial documents.Maintain digital and physical filing systems.Support data audits and internal reviews.9. Coordination & CommunicationCoordinate with Centre Manager, academic team, and operations staff.Communicate professionally with parents regarding fee-related matters.Liaise with banks, auditors, vendors, and consultants.Support head office finance team, if applicable.10. Systems & Process ImprovementUse accounting software and ERP systems efficiently.Support implementation of financial controls and SOPs.Identify process gaps and suggest improvements.Ensure data accuracy and system integrity.Key Skills & CompetenciesStrong accounting and numerical skillsAttention to detail and accuracyKnowledge of preschool/school accounting systemsProficiency in accounting software (Tally, Zoho, QuickBooks, ERP, Excel)Good communication and interpersonal skillsTime management and organizational skillsHigh integrity and confidentialityAbility to work under deadlinesQualifications & ExperienceBachelor’s degree in Commerce, Accounting, or FinanceProfessional certifications (CA-Inter, CMA, or equivalent) preferred2–5 years of experience in accounts, preferably in education sectorKnowledge of local tax laws and statutory complianceWorking ConditionsFull-timeStandard office hours with peak workload during admissions and auditsInteraction with parents and staff for financial coordinationKey Performance Indicators (KPIs)Accuracy and timeliness of fee collectionsReduction in outstanding duesCompliance with statutory deadlinesAccuracy of financial reportsCost control and budget adherenceAudit observations and closuresConfidentiality & EthicsMaintain strict confidentiality of financial and personal data.Adhere to ethical accounting practices and company policies.

Accounts Executive

About the role

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