About the role
Position Summary
We are seeking a highly organized and proactive
Executive Assistant who can act as an operational extension of the Founder,
manage multiple priorities, coordinate across departments, and ensure that
meetings and decisions translate into timely execution.
The ideal candidate will demonstrate professional
maturity, discretion, excellent communication skills, and the ability to work
independently in a fast-paced technology and services environment.
Female candidates are preferred for this position.
Women returning to work after a career break are also encouraged to apply.
Key Requirements (Must-Have)
- Experience:
Minimum 6 years of relevant experience as an Executive Assistant to a
Founder, CEO, MD, Director, or senior leadership.
- Candidate
Preference: Female candidates are preferred for this position.
- Career
Returners: Women returning to work after a career break are encouraged to
apply, provided they meet the role's experience and skill requirements.
- Industry
Experience: Proven experience in IT services, consulting, or a similar
client-facing services business.
- Executive
Support: Experience managing executive calendars, meetings, priorities,
follow-ups, and confidential communications.
- Multitasking:
Ability to handle multiple priorities and tight deadlines without
compromising accuracy.
- Professional
Maturity: Calm, composed, discreet, and capable of exercising sound
judgment when dealing with senior leadership, clients, and partners.
- Confidentiality:
High integrity when handling sensitive business and employee information.
- Communication:
Excellent verbal and written communication skills.
- Education:
Bachelor's degree required; an MBA or a business/operations background is
preferred.
Key Responsibilities
1. Founder & Executive Support
- Manage
the Founder's calendar, appointments, meetings, and daily priorities.
- Coordinate
internal and external meetings.
- Prepare
meeting agendas and Minutes of Meeting (MOMs).
- Track
action items and follow up with stakeholders until closure.
- Filter
and prioritise communications for the Founder.
- Handle
confidential information with professionalism and discretion.
2. Business Coordination & Execution
- Coordinate
across Product, Sales, Marketing, HR, and Operations.
- Track
project timelines, deliverables, and pending actions.
- Maintain
dashboards, trackers, and reports for leadership reviews.
- Ensure
alignment between leadership decisions and departmental execution.
- Assist
with strategic initiatives and special projects.
3. Administrative & Operational Support
- Manage
travel planning, itineraries, bookings, and logistics.
- Handle
vendor coordination and office administration.
- Organize
documents, reports, presentations, and business records.
- Support
events, webinars, leadership meetings, and client visits.
- Ensure
the smooth day-to-day functioning of the Founder's Office.
4. Communication & Documentation
- Draft
professional emails, presentations, reports, and internal communications.
- Maintain
meeting records and business documentation.
- Coordinate
professionally with clients, partners, and leadership teams.
- Prepare
executive summaries, status reports, and briefing notes.
Tools & Technology
Candidates should be comfortable using, or willing to
learn, the following tools:
- Google
Workspace
- Microsoft
Excel and PowerPoint
- ChatGPT
and other AI productivity tools
Requirements
Key Requirements (Must-Have)
- Experience:
Minimum 6 years of relevant experience as an Executive Assistant to a
Founder, CEO, MD, Director, or senior leadership.
- Candidate
Preference: Female candidates are preferred for this position.
- Career
Returners: Women returning to work after a career break are encouraged to
apply, provided they meet the role's experience and skill requirements.
- Industry
Experience: Proven experience in IT services, consulting, or a similar
client-facing services business.
- Executive
Support: Experience managing executive calendars, meetings, priorities,
follow-ups, and confidential communications.
- Multitasking:
Ability to handle multiple priorities and tight deadlines without
compromising accuracy.
- Professional
Maturity: Calm, composed, discreet, and capable of exercising sound
judgment when dealing with senior leadership, clients, and partners.
- Confidentiality:
High integrity when handling sensitive business and employee information.
- Communication:
Excellent verbal and written communication skills.
- Education:
Bachelor's degree required; an MBA or a business/operations background is
preferred.
Ideal Candidate Profile
The ideal candidate will be:
- Disciplined,
highly responsive, and dependable.
- Proactive,
execution-oriented, and accountable.
- Strong
at follow-through and anticipating potential issues.
- Calm
and composed under pressure.
- Capable
of working independently without constant supervision.
- Comfortable
managing sensitive information and executive priorities.
- Effective
at coordinating people, projects, and deadlines across departments.