About the role
Role: Front Desk Executive
Location: Mumbai
About the Role
DNEG is looking for a proactive and professional Front Office Executive to manage reception operations and provide administrative support to ensure a seamless workplace experience for employees, clients, candidates, and visitors. As the first point of contact, you will play a key role in creating a welcoming and organized environment while supporting day-to-day office operations.
Key Responsibilities
* Manage front desk and reception activities, ensuring a professional and welcoming experience for all visitors.
* Greet and assist clients, candidates, vendors, and employees.
* Handle incoming calls, and inquiries, directing them to the appropriate teams.
* Maintain visitor records and ensure compliance with office security protocols.
* Coordinate meeting room bookings and assist with meeting arrangements.
* Manage courier services, incoming/outgoing mail, and deliveries.
* Monitor and maintain office supplies, pantry inventory, and stationery requirements.
* Support HR and Administration teams with interview coordination, onboarding logistics, and employee engagement activities.
* Assist in organizing internal events, meetings, and company initiatives.
* Liaise with vendors and service providers for office-related requirements.
* Ensure reception and common areas are maintained to a high standard at all times.
Required Qualifications & Skills
* Bachelor’s degree in any discipline.
* 2–5 years of experience in Front Office, Reception, Guest Relations, or Administration roles.
* Excellent verbal and written communication skills.
* Strong interpersonal and customer service orientation.
* Good organizational and multitasking abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* Professional demeanor with a positive and approachable attitude.
* Ability to work effectively in a fast-paced and collaborative environment.
Preferred
* Experience in a media, entertainment, animation, VFX, gaming, or creative studio environment.
* Exposure to facilities coordination and workplace administration.