About the role
- Update staff calendars and organize schedules
- Prepare information and research for executive needs
- Oversee mail deliveries, packages, and couriers
- Purchase, track, and invoice office supplies for each department
- Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
- Arrange itineraries and executive correspondence
- Answer phone inquiries, direct calls, and provide basic company information
- Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
- Assist in planning company events, meetings, luncheons, and employee team building activities or special projects
- Help prepare reports, presentations, and data
- Manage and maintain files, records, and correspondence for meetings
- Type documents, drafts, and reports
- Arrange schedules for meeting space and conference rooms
- Assist with travel and expense reports
Requirements
- Prior experience handling office responsibilities, experience in customer service, or related field
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars