About the role
We are looking for a highly organized and proactive Office Manager to oversee daily office operations, ensure smooth workflow, and support the management team. The ideal candidate should have excellent communication skills, problem-solving ability, and strong attention to detail.
Key Responsibilities
Office Operations
- Manage day-to-day office activities and ensure smooth functioning of all departments.
- Oversee maintenance, housekeeping, and facility management.
- Monitor inventory of office supplies and coordinate procurement.
- Manage vendor relationships (housekeeping, IT support, maintenance, etc.).
Administrative Support
- Provide administrative support to management and staff.
- Prepare reports, emails, meeting minutes, and documentation as required.
- Coordinate internal meetings, visitor management, and scheduling.
Team & Client Coordination
- Assist in onboarding new employees (ID cards, seating arrangements, system setup).
- Coordinate with clients and ensure their operational requirements are met.
- Support HR and operations for employee engagement activities.
Facilities & Infrastructure
- Supervise office equipment, IT setups, and necessary repairs.
- Ensure safety protocols, security systems, and compliance requirements are followed.
- Oversee workstation allocation and office layout planning.
Financial & Reporting
- Handle petty cash, vendor invoices, and budget tracking.
- Maintain records of expenses, inventory, and office logs.
- Prepare monthly operational reports for management review.
Requirements
- Bachelor’s degree in Business Administration or related field.
- 2–5 years of experience in office administration or facility management.
- Strong communication and interpersonal skills.
- Proficiency in MS Office (Excel, Word, Outlook).
- Ability to multitask and prioritise tasks effectively.
- Problem-solving mindset with attention to detail.
- Preferred Attributes
- Experience in coworking or facility management environment.
- Knowledge of procurement and vendor management.
- Ability to work independently and handle urgent tasks efficiently.