Purchase Executive

Purchase Executive | PrintStop India Pvt. Ltd.

About Parent Company: PrintStop India Pvt. Ltd.

At PrintStop, we have an 18-year legacy of transforming the printing and customised gifting procurement processes for small to large enterprises. Our commitment to quality and service is reflected in our average customer rating of 4.5, ISO 9001:2015 and ISO 27001:2022 certifications. We are also certified as a Great Place to Work, with a focus on excellence and employee well-being.

PrintStop India Pvt. Ltd. has two divisions:

For Small and Medium Enterprises –

For Large Enterprises –

About Enterprise Solutions Division:

Mandaala is India’s leading #MerchTech platform, transforming how large enterprises manage their corporate merchandise and gifting programs. We combine branded merchandise (SWAG) with technology to simplify the entire process, from product sourcing to fulfilment.

We have partnered with over 150 leading enterprises, including Infosys, Capgemini, HDFC Bank and Niva Bupa, to deliver employee onboarding kits, rewards and recognition programs, long service awards, sales reward programs, birthday and anniversary gifting, and customised merchandise campaigns at scale.

Why Join Mandaala?

At Mandaala, evolution isn't just what we do; it's who we are. For 18 years, we've challenged the norm, reinventing ourselves to stay ahead and create real impact. Innovation, agility and ownership drive us as we shape the future of #MerchTech.

Our culture is rooted in "I CARE FOR": Innovation, Customer Centricity, Agility, Recognition, Ethics, Fun, Openness, Ownership and Respect. It's more than just words; it's the heartbeat of everything we do.

• Be Part of Something Bigger, The MerchTech Movement: Join a fast-growing company transforming how enterprises manage merchandise and gifting.

• Create an Impact: Work closely with production and warehouse teams to ensure the timely availability of materials that power our printing and customised gifting operations.

• Build Strong Partnerships: Work with suppliers and internal stakeholders to deliver quality materials at competitive prices.

• Grow with an Evolving Business: Be part of a company that continuously adapts, innovates and improves its processes.

Your Role: Purchase Executive

We are looking for a proactive and detail-oriented Purchase Executive to manage procurement activities for our printing, manufacturing and customised gifting operations.

The role involves sourcing materials, managing supplier relationships, negotiating commercial terms and ensuring the timely availability of materials as per business requirements. The ideal candidate will be able to balance cost, quality and delivery timelines while coordinating effectively with internal teams.

• Type: Full-time role with exciting growth opportunities.

• Location: Bhiwandi (Bhumi World)

• Working Days: Monday to Saturday

• Department: Purchase / Supply Chain

• Experience: 2–6 Years

• Qualification: Graduate; a qualification in Supply Chain Management, Procurement or Logistics is preferred.

Key ResponsibilitiesProcurement Planning & Coordination

• Understand material requirements from Production and other internal teams and plan purchases accordingly.

• Ensure timely availability of raw materials, packaging materials and other supplies required for uninterrupted operations.

• Coordinate with internal teams to align purchase schedules with production and order fulfilment requirements.

Supplier Management & Negotiation

• Identify and evaluate potential suppliers, both domestic and international, based on quality, pricing and delivery capabilities.

• Negotiate prices, payment terms and delivery schedules to secure competitive commercial terms.

• Build and maintain strong supplier relationships to ensure consistent supply and service.

Purchase Order Management

• Prepare and release purchase orders and follow up with suppliers to ensure timely delivery.

• Track pending orders and coordinate with suppliers to resolve delays or discrepancies.

• Maintain accurate records of purchase orders, quotations, invoices and supplier details.

Inventory & Quality Coordination

• Work closely with the Warehouse and Production teams to monitor stock levels and prevent material shortages or excess inventory.

• Ensure that purchased materials meet the required specifications and quality standards.

• Coordinate with suppliers and the QC team to resolve issues related to material quality, shortages or rejections.

Cost Management & Process Improvement

• Track market prices, compare supplier quotations and identify cost-saving opportunities.

• Monitor purchasing expenses and ensure adherence to approved budgets and procurement procedures.

• Identify opportunities to improve procurement efficiency, supplier performance and operating costs.

ERP, MIS & Reporting

• Ensure timely and accurate system entries for purchase orders, material receipts and other procurement transactions.

• Prepare regular reports on procurement activities, pending orders, purchase costs and supplier performance.

• Maintain proper documentation and support internal audits and procurement-related reviews.

Experience & Qualifications

• Minimum 2 years of experience in Purchase, Procurement or Supply Chain, preferably in manufacturing, printing, packaging or a related industry.

• Graduate in any discipline; a qualification in Supply Chain Management, Procurement or Logistics is preferred.

• Experience in supplier sourcing, vendor negotiations, purchase order management and material procurement.

• Familiarity with printing materials, packaging supplies and manufacturing-related procurement will be an added advantage.

Skill Set & Competencies

• Strong negotiation, communication and supplier management skills.

• Good understanding of procurement processes and supply chain management principles.

• Proficiency in MS Excel, Microsoft Office and ERP or procurement software.

• Strong analytical skills with the ability to compare quotations and evaluate commercial terms.

• Excellent organisational skills and attention to detail.

• Ability to manage multiple purchase requirements, work under pressure and meet deadlines.

• Strong coordination and problem-solving skills, with a focus on cost efficiency and timely material availability.

Ready to Join the Mandaala MerchTech Movement?

If you're a proactive communicator, a skilled negotiator and someone who enjoys building supplier relationships while ensuring smooth business operations, we want to hear from you!

Just send us your resume and a quick note on why you'd be a great fit.